Urgently required for an reputed automobile spare parts trading company based in jebel ali dubai Executive Assistant to the Director (Personal Secretary), should have worked in an big organization as an assistant to the director, responsibilities as follows:

Executive Secretary Responsibilities:

• Performing accurate research and analysis.
• Coordinating arrangements, meetings, and/or conferences as assigned.
• Taking dictation and writing correspondence.
• Compiling, proofreading, and revising drafts of documents and reports.
• Daily record keeping and filing of documents.
• Preparing reports, presentations, and correspondence accurately and swiftly.
• Creating and organizing information, and generating reference tools for easy use.
• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Operating and maintaining office equipment.
• Managing a busy calendar, meeting coordination, and travel arrangements.
• Professionally greeting and receiving guests and clients.
• Ensuring efficient and effective administrative information and assistance.
• Answering phones and directing the calls to the correct people.
• Greeting visitors and directing them to the appropriate place.
• Managing multiple or complex calendars for meetings, travel and personal commitments.
• Making travel arrangements for in-office professionals and a special visitors.
• Sitting in on meetings to take minutes.
• Creating memos, reports and agendas as needed.
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory.
• Preparing financial statements, invoices, letters and statements.
• Disseminating memos, reports and other information to relevant colleagues.

Executive Secretary Requirements:

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 2 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and business communication software.

Should be ready to join immediately , excellent salary and career growth.
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