Job Title - EA to the Directors

Department: Office Services

Location: Dubai

Reports to: Functional: Director

Regional/ Administrative: Finance Manager

JOB DESCRIPTION

Purpose of the job: Executive Assistant to the Directors

Accountabilities:

\xc2\xb7 Handling Directors office and household requirements

\xc2\xb7 Managing reception

\xc2\xb7 Travel desk requirements.

Responsibilities:

Internal Reception Management

\xc2\xb7 Attending phone calls

\xc2\xb7 Attending visitors

Travel Desk requirements

For Directors only.

\xc2\xb7 Applying Visas for different countries for Directors and their families and home staff.

\xc2\xb7 Making Travel arrangements for the Directors and their families and home staff

\xc2\xb7 Co-ordinating with Travel agents for best ticket fares.

Directors Household requirements

\xc2\xb7 Co-coordinating with Vendors and Service providers for any household requirements.

\xc2\xb7 Making online payments to Vendors and Service providers.

\xc2\xb7 All miscellaneous work given by directors and family members.

Others

\xc2\xb7 Manage the office Admin requirements in the absence of the Administrative Officers

Contacts:

Internal

\xc2\xb7 Accounts and Finance department

\xc2\xb7 HR, IT

External

\xc2\xb7 Service Providers

\xc2\xb7 Freezone personnel\'s

Skill Summary

\xc2\xb7 Educational Qualification: Any Graduate from recognized university / institute with good academic recor

\xc2\xb7 Experience: 5 years of experience

Functional Skills

\xc2\xb7 Knowledge of freezone, Dubai regulations, Travel Regulations

\xc2\xb7 Knowledge of company policies

\xc2\xb7 Good Negotiation / Follow up Skill

\xc2\xb7 Problem Solving Skills

\xc2\xb7 Documentation Skill

\xc2\xb7 Research Skills

General Skills

\xc2\xb7 Excellent Communication skills (Written and Verbal)

\xc2\xb7 Interpersonal Skill

\xc2\xb7 Analytical Skill & Logical Reasoning

\xc2\xb7 Influential

\xc2\xb7 Proactive in taking initiatives

\xc2\xb7 Presentable

Antal International