Job Description

Job Title: Executive Assistant to Managing Director

Job Code: 140/001/621

Location: Ajman

Salary: AED 10,000 - 15,000

Industry: Manufacturing

Note: This is an urgent position hence, immediately available candidates are preferred.

Job Responsibilities:

- Executive Assistant capable of handling Office Managerial responsibilities.
- The role is not for Diary management, it is for office management & capable for task monitoring of various department managers.
- Managing the MD's workflow and priorities by managing his schedule (including appointments and travel) and anticipating steps ahead.
- Coordinating with Department heads for KPI.
- Preparing for and following up on internal and external meetings, including preparation of presentations as appropriate.
- Support the MD's attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, and supporting documents.
- Serving as primary liaison for administrative support, including meeting coordination and preparation, pre-read composition, meeting minutes, and liaison for Department Heads and Direct Reporting.
- Keeping MD's eyes on key performance indicators, by gathering insight against key deliverables in strategic plan and KPIs for each domain reporting to MD.
- Helping MD to get strategically in front of challenges (whether red flags in KPIs or key deliverables downstream) by examining future deliverables and anticipating in what MD needs to be present to execute.
- Maintaining awareness for 1:1 meetings between MD and his direct reports, and for accountability tracking for individual BU Head and Direct Reporting - including progress against personal financial and other commitments to the organization.
- Undertake high quality tasks in a timely manner to ensure work program meets the required deadlines.
- Carry out special projects as allocated by the MD.
- Coordinate with the Heads of Departments to procure reports on a weekly basis and present it to the CEO.

Job Requirements:

- Must have 5-7 years of experience as an Executive Assistant at office management level.
- Previous experience working with MD/CEO of a medium sized company.
- Expert in Excel (Pivot Tables, Vlookups, charts, etc.).
- Experience working as an Office Manager would be preferable.
- Handling all secretarial duties for the CEO as well as ensuring all the admin / office related tasks are completed before time.
- Ability to handle high stressful work environment.
- Pleasant & positive approach.
- Strong personality is a must.
- Nationality: Filipino.
- Age: Up to 40 years.
- Must be dynamic & energetic.
- Immediately available candidates preferred.

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