Job Description

Job Purpose:

To provide high-level executive, administrative, and strategic support to the Managing Director (MD), ensuring smooth management of day-to-day operations, efficient coordination with internal and external stakeholders, and professional handling of confidential matters.

Key Responsibilities:Executive Support

Manage the MD's daily schedule, appointments, meetings, and travel arrangements with efficiency and confidentiality. Screen, prioritize, and manage all communications (emails, calls, correspondence) directed to the MD's office. Draft, review, and prepare confidential documents, letters, reports, and presentations. Coordinate executive meetings, prepare agendas, record accurate minutes, and follow up on key action items. Maintain an updated filing system (digital and physical) for sensitive and strategic documents.

Administrative & Strategic Coordination

Support the MD in planning, decision-making, and implementation of strategic initiatives. Liaise with senior management, department heads, clients, and external partners on behalf of the MD. Track and monitor ongoing projects, reports, and deliverables to ensure deadlines are met. Handle confidential business and personnel information with the utmost discretion. Prepare executive summaries, briefs, and reports as required.

Office & Communication Management

Ensure the MD's office operates with professionalism, efficiency, and confidentiality. Organize corporate events, business meetings, and VIP visits when required. Manage and prioritize multiple administrative requests under tight deadlines. Coordinate with HR, Finance, and Admin teams on matters requiring the MD's input or approval.

Qualifications & Requirements:

Education:

Bachelor's Degree in Business Administration, Management, or related field (Master's degree is an advantage).

Experience:

Minimum 5-10 years in a senior executive or personal assistant role supporting top management, preferably in a corporate or multinational environment.

Language:

Excellent command of English (Arabic is an advantage).

Technical Skills:

Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook). Familiarity with digital filing and communication tools (Teams, Zoom, SharePoint).
Job Types: Full-time, Permanent

Pay: QAR4,000.00 - QAR4,500.00 per month