Job Description

Job Title:

Executive Secretary to MD / GM

Location:

Abu Dhabi, UAE

Position Overview:

We are seeking a

smart, professional, and well-presented Executive Secretary

to provide high-level administrative support to the Managing Director / General Manager. The ideal candidate must have

excellent English communication skills

, strong organizational abilities, and a proactive approach to managing executive tasks.

Key Responsibilities:

Manage and maintain the MD/GM's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize correspondence, reports, presentations, and other documents with accuracy and confidentiality. Handle incoming calls, emails, and inquiries professionally and promptly. Coordinate internal and external meetings, ensuring all logistics and documentation are in place. Maintain records, files, and databases in an organized and accessible manner. Assist in drafting official communications and business letters. Liaise with clients, vendors, and internal teams on behalf of the MD/GM. Ensure smooth office operations and support in administrative tasks as required. Maintain confidentiality of sensitive information at all times.

Qualifications & Skills:

Bachelor's degree or equivalent qualification.

Excellent proficiency in English (written and spoken)

. Strong organizational and time-management skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Professional appearance and demeanor. Ability to work under pressure and handle multiple tasks efficiently. Strong interpersonal and communication skills. Minimum 3-5 years of experience in a similar executive secretary or administrative role.

Preferred Attributes:

Smart, confident, and well-groomed. Discreet and trustworthy with confidential information. Proactive and resourceful in problem-solving.

Employment Type:

Full-time, Office-based (Abu Dhabi)

Job Type: Full-time