Job Description

Warehouse Administrator
Company: IFFCO Group
Industry: FMCG / Food & Beverages
Location: UAE
About IFFCO Group:
IFFCO Group is a leading multinational group with a diverse portfolio of brands and a significant presence in the Fast-Moving Consumer Goods (FMCG) sector, particularly in food and beverages. We are committed to enhancing the lives of our consumers through high-quality products and operational excellence. Join our dynamic team and contribute to our mission of delivering excellence across the globe.
Job Summary:
IFFCO Group is seeking a highly organized and detail-oriented Warehouse Administrator to join our operations team. The successful candidate will be responsible for providing crucial administrative support to ensure the smooth and efficient running of our warehouse operations. This role is pivotal in maintaining accurate records, coordinating logistics, and supporting the warehouse team to meet key performance indicators (KPIs) and maintain the highest standards of safety and organization.
Key Responsibilities:
Administrative & Documentation Management:

• Process all inbound and outbound shipment documentation accurately and in a timely manner (e.g., Goods Received Notes (GRNs), Delivery Notes, Pick Lists, Bills of Lading).
• Maintain and update inventory records in the Warehouse Management System (WMS) or ERP system.
• Manage filing systems for all warehouse-related documents, ensuring they are easily retrievable for audits.
• Prepare and submit regular reports on inventory levels, stock movements, shipping, and receiving.
• Coordinate with the procurement and sales teams to ensure alignment on stock levels and order fulfillment.

Inventory & Stock Control Support:

• Assist in cycle counting and physical inventory counts, reconciling any discrepancies with system records.
• Support the investigation of stock variances and help implement corrective actions.
• Monitor stock levels for slow-moving and obsolete items and flag them to the management.

Coordination & Communication:

• Act as a key point of contact for communication between the warehouse, drivers, customers, and suppliers.
• Schedule appointments for inbound and outbound logistics with transporters and suppliers.
• Liaise with the customer service team to provide updates on order status and resolve any delivery-related queries.

Health, Safety & Compliance:

• Maintain records related to health and safety, such as incident reports, inspection logs, and training records.
• Ensure all warehouse activities comply with company policies and standard operating procedures (SOPs).
• Support the implementation of hygiene and safety standards, particularly critical in an FMCG/Food & Beverage environment.

General Duties:

• Manage office supplies for the warehouse department.
• Assist in generating performance metrics and KPIs for the warehouse team.
• Perform other administrative duties as assigned by the Warehouse Manager or Supervisor.

Qualifications and Requirements:

• Education: High School Diploma is essential. A diploma or degree in Logistics, Supply Chain Management, or Business Administration is preferred.
• Experience: Minimum of 2-3 years of administrative experience, preferably in a warehouse, logistics, or FMCG distribution environment.
• Technical Skills:
• Proficiency in Microsoft Office Suite (especially Excel for data analysis and reporting).
• Hands-on experience with Warehouse Management Systems (WMS) and ERP software (e.g., SAP, Oracle) is a significant advantage.
• Skills & Competencies:
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and a high level of accuracy in data entry.
• Strong verbal and written communication skills.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Problem-solving mindset and the ability to handle multiple tasks simultaneously.
• Language: Proficiency in English is required. Knowledge of Arabic or other languages is a plus.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work with a leading multinational FMCG group.
• A dynamic and supportive work environment.
• Opportunities for professional growth and development.

Skills Required