Job Description

Job ID: JPC-4335
Job title: Senior Executive Management Assistant
Contract duration: 12 Month and renewable
Work location: Abu Dhabi
Educational qualification: Bachelor
Experience: Minimum of 10 years' experience.
Languages: Proficiency in Arabic and English (Verbal & Written).
The principal responsibilities of the Senior Executive Management Assistant are to:

• Answer telephone calls on behalf of the Chief.
• Address queries and take messages or redirect them to relevant employees.
• Take dictation from the Chief to prepare letters and/or self-correspond.
• Prepare memorandums and circulars on behalf of the Chief Office as directed.
• Administer emails with requests or clarifications on behalf of the Chief Office, obtain approval from the Office where necessary and respond.
• Prepare and/or proofread and format layout and design of reports/documents on behalf of the Chief.
• Send and receive faxes on behalf of the Chief Office and arrange distribution.
• Receive paperwork for approval of the Chief.
• Coordinate distribution of documents to and from the Chief office, log and follow up as required.
• Attend to visitors to the Chief Office.
• Organize company meetings both internally and externally as directed by the Chief.
• Translate circulars and official documents from English to Arabic and vice versa.
• Organize travel and accommodation arrangements for the Chief as directed.
• Prepare and control stationery orders and kitchen supply orders on behalf of the Chief Office.
• Maintain and balance petty cash on behalf of the Chief Office.
• Maintain files and documents.
• Ensure to comply all Business Continuity Management requirements.
• Performs other similar or related duties as and when assigned by Chief.

Skills Required