Job Description

Job Summary:

We are seeking a highly organized and proactive

Sales Admin Executive

with strong experience in

sales coordination

,

permit processing

, and

license documentation

, specifically for

Outdoor Advertising

in the UAE. The ideal candidate will support the sales and operations teams by handling administrative tasks, liaising with government authorities, and ensuring all required advertising permits and licenses are obtained on time.

Key Responsibilities:

Sales Support & Administration

Assist the sales team in preparing proposals, quotations, presentations, and contracts. Maintain and update client records in the CRM system. Coordinate with clients for documentation, approvals, and campaign updates. Prepare weekly/monthly sales reports and performance dashboards. Track inquiries, leads, follow-ups, and payment status.

Permits & Licensing

Handle

permit applications

for outdoor advertising (billboards, hoardings, unipoles, digital screens, etc.) with relevant UAE authorities (e.g., RTA, Dubai Municipality, DED, DMT, etc.). Ensure all

advertising licenses

,

design approvals

, and

location permissions

are processed and renewed on time. Liaise with government departments and external agencies for approvals and regulatory compliance. Maintain a database of all permit/license statuses, expiration dates, and renewal reminders. Ensure all advertising content complies with

UAE advertising regulations

and

Coordination & Communication

Act as a link between sales, operations, design, and finance teams. Coordinate with production and installation teams to ensure timely execution of approved campaigns. Follow up with clients and vendors for approvals, payments, and other documents.

Requirements:

Minimum 2-4 years of experience in

sales administration

,

outdoor advertising

, or

media coordination

. Prior experience in

handling permits, licensing, and municipality approvals

in the UAE is

mandatory

. Strong knowledge of UAE government portals and advertising regulations. Excellent communication skills in English (Arabic is a plus). Proficiency in MS Office (Excel, Word, PowerPoint); CRM experience is a plus. Highly organized, detail-oriented, and able to work under tight deadlines. UAE driving license is an advantage.

Education:

Bachelor's Degree in Business Administration, Marketing, or a related field.
Job Type: Contract

Application Question(s):

Can you join immediately? Do you have experience in permit and license application to Municipality if Dubai, Sharjah, RAK and other government agencies related to advertising???
Experience:

* UAE : 2 years (Required)