Description

- Transfer Agency

Head of TA

Date

Our Services:

Investor Due Diligence:

• AML screening to ensure investor compliance with money laundering
• All Investor Types Considered (individual, nominee, entities, trusts, partnerships etc.|)
• Collection and Identification of Beneficial Owners and Shareholders
• Upfront and ongoing screening of investor and associated parties (UBOs, directors, trustees etc.)
• PEP identification and Reporting

Registration and Static Data:

• Maintain Investor Registers, including all static data such as address, emails, PEP, investor risk classification and tracking of KYC renewal date under Continuous Monitoring Program.
• Distribute Investor Communications/ mailings via manual email, portal or system generated

Dealing & Cash:

• Receive and Process Subscriptions, Redemptions, Transfers, and Switches
• Approve bank information for wires
• Match money received to money in the bank

Reconciliations:

• Reconcile money movements related to subscriptions, redemptions, switches and distribution
• Investigate reconciliation breaks
• Chase for missing monies related to partial or unsettled payments
• Ensure custodians/ distributors are all reconciled by the end of each month

Reporting:

• Client Reporting via e-mail or system generated or Portal (PFS Paxus, Apex Connect, E-front, Investment Caf\xc3\x83\xc2\xa9)
• Fund Manager reporting: missing docs, AML status of investors, estimated/confirmed cash flows
• Investor Reporting: NAV statements, Contract notes confirmation subscription/ redemption, Capital Calls, Dividend distribution notices or any other communication requested by Board of Directors/ Investment Managers
• Custodian/ distributor reporting: Fund settle CNs, access to accounts for ClearStream, Allfunds and more
• Family Office reporting: Updating FO investor accounts

Tax, FATCA/CRS:

• Collection of relevant FATCA/CRS forms
• TIN and GIIN verification
• Tax declaration collection
• Defining tax status of every investor in system

JOB DESCRIPTION

\xc3\xaf\xc2\x83\xc2\x98 Possess leadership qualities necessary for establishing and leading a small team.

\xc3\xaf\xc2\x83\xc2\x98 Should be an individual contributor in addition to managing a small team

\xc3\xaf\xc2\x83\xc2\x98 Working individually and as part of a team to cover an assigned set of funds as a knowledgeable and professional point of contact for fund investors, fund managers and internal teams regarding fund documentation, investor registries and AML/KYC processing.

\xc3\xaf\xc2\x83\xc2\x98 Possess good understanding and knowledge of AML/KYC laws and guidelines set out by appropriate MENA Regulators, CIMA and Apex AML Policies (If it\xc3\xa2\xc2\x80\xc2\x99s an internal hire) and adhere to these established policies, procedure and controls

\xc3\xaf\xc2\x83\xc2\x98 Knowledge of Bermuda and BVI AML/KYC laws will be an added advantage

\xc3\xaf\xc2\x83\xc2\x98 Should have knowledge of the all the Transfer Agency functions including AML/KYC and investor onboarding, Share Registry Dealings, Metrosoft screening, Payments, FATCA/CRS filings etc.

\xc3\xaf\xc2\x83\xc2\x98 Should coordinate with the appropriate operations and CRM teams involved in order to ensure tasks are completed

\xc3\xaf\xc2\x83\xc2\x98 Possess a basic Understanding of Fund structures - share classes vs. series and understand the NAV per share so as to enable publishing the correct prices to various pricing vendors such as Bloomberg, Refinitiv, Morning Star etc.

\xc3\xaf\xc2\x83\xc2\x98 Basic understanding of accounting related to subscriptions, redemptions, distributions and ensure investor communications are released in line with procedures and deadlines are met

\xc3\xaf\xc2\x83\xc2\x98 Establish a good relationship with FA teams and establish the workflow/procedures to ensure the FA team is updated at all times in relation to any TA activity to be included in the NAV

\xc3\xaf\xc2\x83\xc2\x98 Responsible for Fund audits in relation to any TA related PBC requirements

\xc3\xaf\xc2\x83\xc2\x98 Have a good command on the English language and possess good written and communication skills. Understanding of Arabic (written and speaking) will be an added advantage.

\xc3\xaf\xc2\x83\xc2\x98 Possess good email etiquettes as the candidate will be communicating with the investors and clients

\xc3\xaf\xc2\x83\xc2\x98 Confident in communicating with investors and handle any situations that arise in line with Apex\xc3\xa2\xc2\x80\xc2\x99s policies

\xc3\xaf\xc2\x83\xc2\x98 Should be able to read and understand and provide comments on the TA related aspects in a Funds PPM including coordinating with the Corporate Secretary for any waivers, Board Resolutions required in relation to any TA activity.

\xc3\xaf\xc2\x83\xc2\x98 Maintain knowledge of assigned funds, fund timelines, deal documentation and related processes.

\xc3\xaf\xc2\x83\xc2\x98 Understand workflows and organize responsibilities and priorities to meet and manage deadlines with exceptional attention to detail and follow through.

\xc3\xaf\xc2\x83\xc2\x98 Participate in special projects as assigned, including automation efforts, enhanced controls, system testing and client research.

REQUIRED EXPERIENCE

\xc3\xaf\xc2\x83\xc2\x98 Overall 10-12 years of experience with a minimum of 5 years\xc3\xa2\xc2\x80\xc2\x99 experience in Transfer Agency role

\xc3\xaf\xc2\x83\xc2\x98 Minimum of 5 years of experience at managerial role

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