Job Description

The Personal Secretary to the CEO is responsible for providing efficient secretarial and administrative support to the CEO, ensuring the smooth operation of the CEO's office, assisting in the management of the CEO's daily schedule, and facilitating communication between the CEO and internal and external stakeholders.

Key Responsibilities

Communication Support
? Act as the primary contact point for the CEO's office, handling incoming calls, visitors, and correspondence, and responding to inquiries in a timely and professional manner.

? Proactively manage the CEO's communications, promptly informing the CEO of urgent matters and making decisions independently or consulting others as needed.

? Communicate effectively with internal and external stakeholders to support the CEO's key priorities and demonstrate excellent interpersonal skills.

Information Management and Personal Assistant Support
? Manage and maintain the CEO's complex schedule, ensuring timely action and follow-up.

? Arrange the CEO's travel and accommodation, and ensure the CEO is adequately briefed before scheduled meetings or events. This includes gathering information from senior internal staff and other sources, extracting relevant details, and drafting briefings as instructed.

? Represent the CEO in communication with principals, board members, central team members, and external organizations.

? Establish and maintain an effective "follow-up system" to ensure the CEO receives documents at the appropriate time, meets deadlines, and takes necessary actions.

? Provide comprehensive support during meetings, including organizing and distributing meeting documents, taking detailed minutes or notes of action items, distributing meeting minutes, and following up on post-meeting actions.

? Coordinate performance and development reviews, as well as one-on-one meetings between the CEO and other senior leadership team members and principals.

? Set up and maintain effective, accurate, and confidential electronic filing systems.

? Provide support to the CEO's direct reports when required.

Event and Project Management
? Manage and organize events and projects on behalf of the CEO as needed.

Other Tasks
? Assist the CEO in preparing speeches, reports, and other documents.

? Conduct research and gather information to support the CEO's decision-making.

? Manage the CEO's expenses and budget, ensuring compliance with company policies.

? Maintain confidentiality of all information related to the CEO and the company.

Qualifications and Skills

Educational Background: A bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred. Work Experience: At least 1 years of experience as a personal secretary or in a similar administrative role, with experience supporting senior executives being an advantage. Language Skills: Proficiency in written and spoken English is mandatory, and knowledge of Arabic is preferred. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software. Familiarity with document management systems and scheduling tools is a plus. Organizational Skills: Strong organizational and time management abilities, with attention to detail and the capacity to prioritize tasks and manage multiple projects simultaneously. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with individuals at all levels. Interpersonal Skills: Strong interpersonal skills, the ability to build and maintain positive relationships with internal and external stakeholders, and the capacity to work collaboratively with team members. Problem-Solving Skills: The ability to analyze problems, identify solutions, and make sound decisions independently. Confidentiality: The discretion to handle sensitive and confidential information appropriately.
Work Location

Dubai, UAE.

Employment Type

Full-time.

Job Type: Full-time

Pay: Up to AED3,500.00 per month

Application Deadline: 05/05/2025