Job Description

Office Administrator (Immediate Joining Required)
Company: Al Ghurair Facilities Solutions
Location: UAE
Join Date: Immediate
About the Role:
We are seeking a highly organized and proactive Office Administrator to join our team urgently. The ideal candidate will be the operational backbone of our office, ensuring smooth day-to-day administration and providing critical support to our teams. This role is perfect for a detail-oriented professional who thrives in a dynamic environment.
Key Responsibilities:

• Manage daily office operations, including correspondence, filing, and supplies.
• Serve as the first point of contact for visitors and calls, providing professional liaison with clients, vendors, and internal stakeholders.
• Coordinate meetings, schedules, and travel arrangements for team members.
• Prepare and edit documents, reports, and presentations using MS Office Suite.
• Maintain accurate records and databases using office management software.
• Support project teams with administrative tasks, reporting, and documentation.
• Ensure the office environment is well-maintained and functional.

Essential Requirements:

• Availability: Must be available to join immediately.
• Experience: 2-5 years of proven experience in an administrative role.
• Industry Background (Preferred): Experience within Facility Management (FM), construction, or a related project-based industry is a significant advantage.
• Education: High school diploma required; a diploma or bachelor's degree in Business Administration or a related field is preferred.
• Technical Skills: High proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Core Competencies:
• Exceptional organizational and time-management skills.
• Strong ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent verbal and written communication skills in English (Arabic is an advantage).
• Professional demeanor and strong interpersonal skills for stakeholder management.

Skills Required