Job Description

Job Title Lucy Group

Description

The Warehouse Supervisor in Lucy Zodian will be responsible for the running of the stores and through the wider stores team, for maintaining the stores area efficiently and accurately. This involves the booking in, allocation and dispatch of goods to our production team and end customers. Liaise with and control hauliers and couriers.

The Supervisor will be required to allocate tasks and direct team members on a daily basis ensuring the highest possible standards are set. Responsible for ordering hauliers and couriers and tracking of parts that have not reached their destination. To support the Operations Manager in the management of the Fork-Lift Trucks on site and to ensure compliance at all levels with the Health and Safety policy.

Key Accountabilities

Goods inwards

• Ensure that stock is safely and accurately received and stored securely.

• Up-date all purchase order items received, via the Syspro computer system within 24 hours, highlight any discrepancies which cannot be resolved with the purchasing team to the Operations Manager.

• Action any Purchasing requested from planning.

• Ensure that all stock is correctly marked up and in its correct location

Dispatch

• Run daily report showing sale orders, which need dispatching, print picking note.

• Ensure items are picked and packed correctly in accordance to the picking notes, follow any special instruction given.

• Ensure all dispatch notes are produced via Syspro computer system.

• Produce courier tracking note and label via courier internet system.

• Ensure dispatch conformation routine is completed via Sage computer system.

• Run end of day dispatch reports via Syspro computer system.

• Run end of day Courier reports and notes via courier internet computer system.

• Arrange transport when required.

• Ensure that all prepared Sale orders are collected at the end of each day.

Manufactured items and Goods in Putaway

• Ensure that stock is safely and accurately received, stored, picked, and delivered to end-user correctly progress stock being manufactured in the factory and ensure timely arrival either into the stores for stock or delivery to production.

• Assess location of stock and if necessary, make a decision to relocate stock, to another area if more practical and efficient use of space can be achieved.

• Ensure stock is correctly marked up and in its correct location.

• Ensure all warehouse stock items are updated via the Syspro computer system.

• Update the location system via Syspro computer system.

• Resolve any discrepancies

• Communicate with purchasing to generate re-ordering when stocks are low or below minimum level.

Cycle counting

• Run inventory reports cards for the items or location being cycle counted via Syspro computer system. Ensure that stock is safely and accurately counted

• Carry out a full Investigation and report to the Operations Manager any discrepancies that cannot be resolved.

• Update inventory record via Syspro computer system.

Export Consignment Stock

• Run daily report showing sale orders which need Export consolidating.

• Ensure items are picked and packed correctly, and follow any special instruction given.

• Ensure that all sale orders are allocated via Syspro computer system.

• Generate all dispatch notes via Syspro computer system.

• Ensure that all pallets are marked with the correct delivery address, weight, and size of pallets.

• Compete Shipping documentation.

• Record container details.

• Ensure all containers; Air Freight and Sea Freight are loaded correctly.

• Inform the Warehouse Supervisor control of any discrepancies found by email.

Additional activities/tasks

• Attend Health Surveillance meetings as appropriate, adherence to all Company Health & Safety policies, procedures, and safe working practices

• Attend training courses and participate in 'on the job' training, to develop skills

• Take on additional duties after training and qualification

• May be required to show or explain processes to visitors

• To undertake any other duties and responsibilities as required/instructed in order to maintain and/or improve the efficiency, quality and service provided by the Warehouse Department

• Ensure good housekeeping of the Warehouse area

• Offer suggestions to the Operations Manager at any time for anything that will improve the efficiency and/or safety of the Stores.

Job Dimensions

• Lead by example

• Use and wear PPE when required

• Regularly lift / move items of 10kg and occasionally up to 25kg within safe lifting guidelines

• Frequently sit, stand, walk, reach within hands and arm's length, stoop, kneel and crouch.

• Promote a high level of H&S and ensure all H&S processes are communicated and followed by themselves and other staff.

• Use substances covered under the COSHH regulations

Qualifications, Experience and Skills

Minimum Qualifications, Knowledge and Experience

• Experience in the use of Syspro software

• Physically able to work in a Stores area

• Ability to interpret instructions

• Ability to work unsupervised in an efficient manner

• Computer literate in the use Microsoft Word, Excel, Outlook

• Experience of working in a similar environment i.e., warehouse or stores would be desirable

• Experience in the use of Sage software would be desirable

• Education to GCSE Math and English or equivalent

• A Forklift Truck, Counterbalance and Reach License would be desirable

Behavioural Competencies

• Self-motivated

• Able to follow Stores Procedure

• Problem Solver

• Have a positive and can-do attitude at all times, inspires others through their own positive, attitude, energy, and passion

• Ability to ensure safe working practices are carried out at all times

• Strives to fulfil commitments to others

• Have an innovative approach to problems and opportunities

• Have an open and honest communication style

• To have a flexible approach and the ability to work in all department areas when required, and to complete tasks associated efficiently within a timely manner

• The ability to ensure safe operation of a forklift truck in accordance with best practices with regards to the machine and staff.

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