Job Description

We are seeking a proactive and highly organized

Secretary cum Document Controller

to join our dynamic team at Future Projects Technical Services, a leading interior design and fit-out company in Dubai. The ideal candidate will support day-to-day administrative operations and ensure all project documentation is well-managed, up-to-date, and properly filed.

Key Responsibilities:

Manage and organize project-related documents, including contracts, drawings, correspondence, and approvals. Ensure all documents are properly archived and version-controlled. Provide administrative support to the project and design teams. Handle internal and external communication, including drafting letters, emails, and minutes of meetings. Coordinate with consultants, contractors, and suppliers for timely documentation submission. Maintain filing systems (physical and digital) and retrieve information quickly when needed. Prepare reports and assist with document submissions for authorities and clients. Schedule appointments, manage calendars, and support the team with logistics and paperwork.

Requirements:

Minimum 2 years of experience in a similar role, preferably in the interior fit-out or construction industry in the UAE. Strong knowledge of document control practices and administrative procedures. Excellent written and verbal communication skills in English. Proficiency in MS Office (Word, Excel, Outlook) and document control systems. Ability to multitask, prioritize, and maintain confidentiality. Knowledge of UAE authority submission procedures (Dubai Municipality, DCD, Trakhees, etc.) is a plus.
Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month