Our client is looking for a PA to the CEO.

? To organize and supervise all of the administrative activities that facilitates the smooth running of an office.

? Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, with a positive attitude.

? Organizing meetings

? Arranging appointments

? Booking transport and accommodation for Exhibitors and Visitors

? Arranging business trips

? Organizing air tickets, hotels and meetings for Chairman, Board Members & CEO for their overseas trips;

? Ordering office stationery

? Dealing with correspondence, complaints and queries

? Organizing and servicing meetings (producing agendas and taking minutes)

? Preparing letters, presentations and reports

? Liaising with staff, suppliers and clients

? Assisting Sales Department with leasing agreements and sales agency agreements.

? Maintaining updates of agents list.

? Doing all the Marketing Department leasing contracts.

? Assisting H. R. Department, Accounts Department ,Sourcing & Procurements departments with general correspondence.

? Arranging ribbon and flowers for all the exhibition opening ceremonies

? Arranging air tickets for staff for business trips.

? Liaising with Art Department to organize the Eid and New Year greetings cards for CEO every year.

? Obtained special hotels rates for the exhibition season.

? Obtaining quotations for printing.

? Organizing special gifts for VIPs

? Coordinating with Travel Agencies to obtain special rates for business trips.

? Maintaining all the original copies of the Agents signed contracts and keep updating on regular basis.

? Recording weekly executive meeting minutes.

? Maintaining various original contracts and agreements.

? Daily distribution of mails emails and fax messages to staff.

? Maintaining CEO\'s contacts list.

? Keep filing/document management system for electronic and paper documents organized

? Monitor and order office supplies.

? Distribute/file all incoming mail.

? Meeting and greeting visitors at all levels of seniority

? Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO;

? Updating the social network site -- LinkedIn

? Delegating tasks to junior employees

? Maintain a safe and secure working environment

? Keeping personnel records for Senior Management

Min Experience:

5 Years

Salary :

AED 13000

Temp/Perm::

Permanent

Location :

Sharjah

Posted Date:

April 24, 2023

Parker Connect