Job Description

Job Title Admin

Description

We are on the lookout for an experienced Executive Assistant to join our high calibre team at Al Futtaim Group in United Arab Emirates, United Arab Emirates.
Growing your career as a Full Time Executive Assistant is a terrific opportunity to develop competitive skills.
If you are strong in project management, planning and have the right mindset for the job, then apply for the position of Executive Assistant at Al Futtaim Group today!

Executive Assistant (UAE National) I Healthcare I Dubai

Job Purpose:

Providing secretarial, administrative and clerical support to high-level management executives. This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information, tracking project spend, and compiling diverse reports for management.

:

• Responsible for maintaining and managing the Director's daily calendar and schedule
• Arrange meeting invites and appointments and ensure the Director is well prepared for the meeting
• Attend meetings and take minutes as required
• Act as the Director's first point of contact and liaise with peope from both internal and external organizations
• Responsbile for drafting correspondence, official letters, agendas, reorts, slide presentations, monthly reports, and other documents
• Responsible for screening telephone calls, enquiries and requests
• Responsible for compiling the business cards from meeting attended by the leasing Director and adding them to the tenant CRM database
• Plan, organize and arrange Director's travel itinerary including but limited to ticket, hotel bookings, visa processing and other documentations related to the travel and ensure that it is i compliance with the company's international and Local Business Travel Policy
• Responsible for preparing travel expense reimbursements in line with Local Business Travel Policy
• Responsbile for the upkeepand maintenace o Director's office and esnure that all office equipment and faciliteis are in working condition.
• Responsible for maintaining and ordering stationery and grocery supplies for the department
• Responsible for devising and maintaining office sytems, including data management, filing and docuemnt tracking circulation.
• Coordinates incoming and outgoing communications and documentation, including distribution as appropriate obtaining background informaton and preparing standard replies on behalf of the Director

Skills

Minimum Qualifications and Knowledge:

Minimum secondary level of education. Degree qualification preferred.

Behavioural Competencies :

Communication

Professional knowledge

Initiative

Teamwork

Attention to detail

Company Benefits:
? Company offers great benefits
? Advancement opportunities
? Attractive package

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