Job Description

Job Purpose

Coordinate all movements and handling of materials & equipment in a timely manner to meet the business objectives and administrate the documentation related to all incoming raw materials and outgoing finished goods to and from the company locations. Support the logistics manning, certification and licensing of the fleets to ensure it remains complaint with the applicable rules and regulations to serve the business objectives.

Job Specific Accountabilities

. Receive approved Purchase Orders acts according to payment terms. Maintain Purchase Order Files. Receive correspondences related to Purchase Orders and act accordingly. . Review the preparation of Letters of Credit, amends Purchase Orders, amends Letter of Credits, and issue duty exemption letters & shipping guarantees. . Verify proper shipping documents, packing lists, invoices and customs documents are acquired to expedite delivery. Coordinate the Customs Duty Deposit and Refund claims with Customs Department. . Monitor and follow-up for delivery of material with suppliers / manufacturers. Follow up advance payments and bank guarantee as per purchase orders. . Clear and forward of materials from Airport/Seaport to company locations. . Arrange transportation and forwarding services for all purchase orders. . Issue release orders and purchase orders to appointed forwarder for their logistic services as per contract terms and conditions. . Interact with buyers, end users and vendors for technical clarifications. . Interact with forwarders and vendors for material shipments makes necessary changes in mode of shipments according to the weight & volume of the shipments. . Control the logistics supporting company plans, programs, and contractors equipment comply with UAE/Company HSE policies and directives. . Issue instructions to sub-contractors. . Check Hazardous goods/ items are handled in accordance with agreed procedures. . Coordinate material movements with all the concerned parties to ensure timely receipt. . Record all transfers of Goods/Items in the system as they occur. . Report all Damage/shortages immediately in accordance with agreed procedure. . Verify best practice is applied to all movement operations. . Arrange transportation for equipment and personnel. . Monitor and track movement of company personnel and equipment to and from the field.

Generic Accountabilities

Supervision . Plan, supervise and coordinate all activities in the assigned area to meet functional objectives. . Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives. Budgets . Provide input for preparation of the Department/ Section budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives. . Investigate and highlight any significant variances to support effective performance and cost control. Policies, Systems, Processes & Procedures . Implement approved Department / Section policies, processes, systems, standards and procedures in order to support execution of the Department / Section's work programs in line with Company and International standards. . Comply with all applicable legislation and legal regulations. Performance Management . Contribute to the achievement of the approved Performance Objectives for the Department / Section in line with the Company Performance framework. Innovation and Continuous Improvement . Design and implement new tools and techniques to improve the quality and efficiency of operational processes. . Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the function. Health, Safety, Environment (HSE) and Sustainability . Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices Reports . Provide inputs to prepare Section MIS and progress reports for Company Management

Internal Communications & Working Relationships

Contact with line Manager/ peers and other employees within the company/Group as required

External Communications & Working Relationships

Contact with external parties including consultants, third party service providers, and government agencies as required

Minimum Qualification

Bachelor Degree in Business Administration or Engineering

Minimum Experience, Knowledge & Skills

6 years of experience, including at least

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort Minimal Work Environment A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Additional Details

Job Family / Sub Family: Supply Chain/ Logistics