Job Description

Job Category: Others
:
We are currently recruiting for an Assistant Manager - Contracts Administration to join our Cash Services team in our Headquarters, located in DAFZA, Dubai Airport Freezone.
Scope: Assistant Manager - Contracts Administration is responsible for overseeing and supporting the end-to-end process of commercial contracts, including renewals and amendments, within the overall contracts management framework. This role is pivotal in ensuring that all contracts are drafted, reviewed, and executed promptly and efficiently, in full compliance with the Company's policies and guidelines. The Assistant Manager will collaborate closely with Group Legal, Insurance, Commercials, Account Managers, and Cash Operations to ensure adherence to SLAs and SOPs throughout the contract finalization process.
Financial:

• Review and actively drive improvements in contract management practices, ensuring financial obligations are consistently met in accordance with established policies.
• Identify and implement cost-saving opportunities across department without compromising the quality of service or work delivered.

Customer:

• A Collaborate with key SBUs-including Group Legal, Insurance, Commercials, Account Managers, and Cash Operations-to gather inputs and secure all necessary approvals for contract finalization. Ensure stakeholder feedback and amendments are accurately incorporated prior to execution.
• Provide negotiation support to Account Managers, safeguarding the Company's interests while effectively mitigating risks.
• Coordinate with cross-functional teams to meet customer requirements and uphold SLAs for timely and effective resolutions.

Process:

• Support the Business Unit in managing contracts by ensuring timely renewals, drafting, and processing amendments in compliance with Company policies and procedures, while aligning with BU requirements and deadlines.
• Assist in drafting, reviewing, and negotiating terms and conditions for RFPs, LOAs, MOUs, Legal Notices/Demand Letters, and Novation Agreements to ensure adherence to Company policies, insurance provisions, and legal standards.
• Ensure compliance with internal SOPs, legal standards, insurance provisions, and SLAs across all contractual terms, maintaining consistency throughout.
• Maintain and update the contract database, ensuring accurate filing with TG Legal and secure storage in restricted-access shared folders. Track key milestones such as contract expirations and renewals.
• Identify and escalate contractual risks or non-compliance issues promptly to the Senior Manager - Contracts Administration and relevant Account Managers.

Innovation:

• Leverage system tools, solutions, and best practices to proactively identify opportunities for improving service levels and delivering exceptional value to internal/external stakeholders.
• Facilitate collaboration between departments to encourage the exchange of ideas, and diverse perspectives, fostering a culture of innovation.

Selection Criteria:

• Minimum of 2 years' experience in contract administration or related fields, preferably within a corporate legal, insurance, or commercial department.
• Experience in the UAE is an advantage, along with familiarity with regional business practices and regulatory requirements.
• Minimum bachelor's degree.
• Strong understanding of commercial contract terms and regulatory requirements.
• Excellent verbal and written communication skills, with the ability to draft and review commercial contracts and engage effectively with internal and external stakeholders.
• Proven problem-solving abilities to address challenges related to contract execution.
• Ability to manage multiple tasks simultaneously and consistently meet deadlines

About Us: Offering flexible solutions for all the UAE's staffing needs since 2001, Transguard Group is the region's most trusted expert in facilities management, security, cash services, white-collar staffing and more. As the region's leading service provider, our expertise is in supplying our clients with the right people and best solutions precisely when and where they're needed.

Skills Required