Job Description

Job Title:

Accounts and Admin Assistant - Maintenance & Logistics Department

Department:

Maintenance & Logistics

Reporting to:

Accounts Manager / Operations Manager

Location:

Abu Dhabi

Job Purpose:

To provide accounting and administrative support to the Maintenance and Logistics departments by maintaining accurate financial records, handling documentation, coordinating staff activities, and ensuring efficient daily operations.

Key Responsibilities: Accounting Responsibilities:

Record daily expenses, purchases, and service transactions related to maintenance and logistics operations. Prepare supplier payment requests, petty cash vouchers, and reimbursement claims. Maintain and update expense tracking reports for fuel, vehicle maintenance, and spare parts. Assist in verifying supplier invoices and coordinating with vendors for timely payment. Prepare monthly summaries of departmental expenses and submit to Accounts Department. Support with bank reconciliations and audit documentation when required.

Administrative Responsibilities:

Maintain attendance and overtime records for maintenance and logistics staff. Coordinate with HR for staff documentation, leave applications, and ID renewals. Maintain records of vehicle registration, insurance, and maintenance schedules. Track asset movement (tools, equipment, vehicles) and update logs accordingly. Prepare and maintain departmental files, memos, and correspondence. Handle purchase requests and quotations for maintenance materials and spare parts. Assist in scheduling and coordinating maintenance and delivery activities.

Requirements:

Education:

Bachelor's Degree in Accounting, Business Administration, or related field.

Experience:

2-4 years of experience in accounting and administration, preferably in maintenance, logistics, or construction sectors.

Skills:

Strong knowledge of MS Excel and accounting software (e.g., Tally, QuickBooks, ERP). Excellent organizational and coordination skills. Attention to detail and accuracy in financial data entry. Good communication skills in English (Arabic/Hindi is an advantage). Ability to multitask and meet deadlines in a fast-paced environment.

Working Conditions:

Based at the company's main office or site as required. May require coordination across multiple branches or sites. Standard working hours with occasional overtime during reporting or inspection periods.
Job Type: Full-time

Pay: AED2,300.00 - AED2,500.00 per month