Job Description

Job Summary:
We are seeking a proactive, organized, and detail-oriented Virtual Assistant to support day-to-day administrative functions. You will ensure smooth operations by handling various tasks, enabling our team to maintain efficiency and focus on key objectives.
Key Responsibilities:
Act as the first point of contactmanaging emails, calls, and scheduling
Maintain calendars, schedule appointments, and coordinate meetings
Prepare and edit documents, presentations, and spreadsheets
Assist with travel bookings, logistics, and expense report compilation
Perform accurate data entry and maintain organized digital filing systems
Handle customer inquiries and follow-ups via email or chat
Support team members with ad-hoc administrative and operational tasks
Conduct internet research and gather information as required
Handle confidential data with discretion and secure document management
Required Qualifications:
Proven experience as a Virtual Assistant or in administrative support roles
Excellent communication skillsboth written and verbal
Strong organization and time-management abilities
Proficiency in Microsoft Office Suite and/or Google Workspace (Docs, Sheets, Drive)
Comfortable navigating calendar apps, video conferencing, and cloud tools
Ability to work independently and meet deadlines in a remote setting
Reliable internet connection and structured workspace
Preferred Qualifications:
Certificate or degree in Business Administration, Communications, or a related field
Familiarity with CRM platforms (e.g., HubSpot), project management tools (e.g., Trello, Asana), or helpdesk systems
Basic knowledge of bookkeeping tools (e.g., QuickBooks, Xero) is a plus
Customer-focused mindset with strong attention to detail
Benefits:
Flexible schedule and remote working environment
Competitive pay rates
Opportunity to work across multiple functions and industries
Inclusive and supportive team culture
Potential for growth and professional development

Skills Required