Job Description

Synopsis
Reporting to the Manager Training Facilities & Administration, the Training Coordination Officer is responsible for ensuring administrative logistics are arranged in line with training operations requirements.
Accountabilities

• Coordinate with Training Planning and Delivery teams to ensure trainee and instructor records are accurately maintained.
• Oversee training room allocation and layout setup based on session requirements.
• Manage building access for all training participants.
• Provide logistical and administrative support for training sessions, including hotel and ticket bookings, and manage last-minute changes or cancellations.
• Liaise with IT, housekeeping, and maintenance teams to resolve facility-related concerns.
• Conduct daily readiness checks for all training rooms.
• Ensure all training materials and instructional resources are prepared in advance and available in required quantities.
• Maintain inventory of training supplies and equipment.
• Manage and monitor electronic learning devices (e.g., iPads, laptops) used in training.
• Oversee assignment and completion tracking of computer-based training modules.
• Coordinate trainee registration and booking for GCAA examinations.
• Support the development of online workspaces and digital processes related to training logistics.
• Manage licensing applications for training customers and instructors with relevant authorities.
• Gather data for departmental reports and support audit preparations.
• Provide ad hoc support to the Manager Facilities & Administration as needed.

Education & Experience

• Diploma or bachelor's degree in a business administration function, or similar discipline.
• Minimum of 2 years' experience in administration role, preferably in aviation industry.

About Etihad Aviation Training
Based in Abu Dhabi and part of ADQ Aviation & Aerospace Services, Etihad Aviation Training (EAT) is an Approved Training Organization (ATO) located in the capital of the United Arab Emirates Abu Dhabi. EAT provide an extensive portfolio of aviation training courses and programs covering all areas of pilot, cabin crew and airport operations. The courses vary from Ab-initio pilot license, Airbus and Boeing type ratings, instructor and examiner training, cabin crew training, English Language Proficiency testing, First Aid. With the recent inclusion of Gulf Center for Aviation Studies (GCAS), one of a few centers globally accredited by the International Civil Aviation Organization (ICAO), Airports Council International (ACI) and the International Air Transport Association (IATA), EAT offer includes training programs focused on Airport Operations, Aviation Safety, Aviation Security, Cargo & Dangerous Goods, and non-aviation training such as Health & Safety, Leadership & Management, Soft Skills. EAT's training center is approved by several Civil Aviation Authorities including GCAA (UAE), EASA (Europe) and QCAA (Qatar). Training at EAT is conducted by using its state-of-the-art training center featuring 10 Full-Flight Simulators (Airbus and Boeing), 7 Flight Training Devices and 2 Flight Navigation Procedural trainers.

Skills Required