Job Description

Department

--------------


Administration / Facilities Management

Reports To

--------------


Admin Superintendent / Line Manager (as assigned)

Job Purpose

---------------


The Staff Camp Assistant is responsible for the day-to-day supervision, coordination, and follow-up of all staff camp operations and assigned company facilities. This includes cleanliness, basic maintenance follow-up, staff transportation scheduling, housekeeping supervision, waste management, uniforms coordination, and related administrative and ERP purchase requests. The role ensures a safe, clean, and well-organized living and working environment for SDES employees.

Key Responsibilities

------------------------

1. Staff Camp Management

Oversee daily operations of staff camps, ensuring cleanliness, hygiene, and proper living conditions. Conduct regular inspections of rooms, common areas, bathrooms, corridors, kitchens, and external areas. Monitor and report any issues related to camp facilities, safety, or accommodation standards. Coordinate with the Maintenance Department for repair works and follow up until completion.

2. Cleaning & Housekeeping Supervision

Supervise housekeeping staff, cleaners, tea boys, and related support staff. Ensure cleaning schedules are followed for: Staff camps Company corridors Bathrooms and common areas Offices and shared facilities (as assigned) Ensure cleaning materials and tools are properly used and maintained.

3. Transportation & Bus Operations

Coordinate and schedule staff transportation trips between: Camp to work Work to camp Prepare and manage transportation schedules based on operational requirements. Supervise bus drivers and ensure adherence to schedules, safety rules, and company policies. Report any transportation issues or incidents to the line manager.

4. Waste Management & General Facilities

Manage garbage collection and disposal for camps and assigned company facilities. Ensure waste is handled properly and in compliance with health and safety standards. Coordinate with cleaning teams to maintain orderly and hygienic environments.

5. Maintenance Coordination (Non-Technical)

Identify and report minor maintenance issues (e.g., lighting, plumbing leaks, doors, fittings). Coordinate with the Maintenance Department to follow up and push for timely repairs. Handle only normal and minor issues unless instructed otherwise by the Admin Superintendent. Major maintenance issues will be reported by relevant departments unless assigned specifically to him.

6. Uniforms, PPE & Store Coordination

Coordinate with the line manager and storekeeper regarding staff uniforms, safety shoes, and related items. Assist in distribution, replacement, and tracking of uniforms and footwear as per company policy.

7. ERP & Purchase Requests

Prepare and process purchase requests related to: Camp requirements Cleaning materials Furniture Stationery Painting and minor facility needs Submit and follow up purchase requests through the company ERP system.

8. Furniture, Painting & Assets

Supervise painting works for camps and company facilities when assigned. Coordinate handling, placement, and condition of furniture in camps and facilities. Ensure proper use and storage of furniture and office stationery.

9. Coordination & Reporting

Coordinate daily activities with the line manager and Admin Superintendent. Submit regular reports on camp status, transportation, housekeeping, and outstanding issues. Escalate urgent issues promptly through the proper reporting line.

Qualifications & Experience

--------------------------------

High school certificate or diploma (preferred). Minimum

2-4 years

experience in camp management, facilities, or housekeeping supervision. Experience in logistics, industrial, port, or large workforce environments is an advantage.

Skills & Competencies

--------------------------

Strong organizational and coordination skills. Ability to supervise staff and drivers effectively. Basic knowledge of maintenance and facility operations. Familiarity with ERP systems or willingness to learn. Good communication skills. Ability to work under pressure and handle multiple tasks.

Work Environment

--------------------

Staff camps Company facilities * Seaport / bonded zone operational environment