Job Description

SUMMARY OF THE ROLE
As a Specification Coordinator, you will play a key role in supporting the Projects Sales & Specification team by providing comprehensive administrative and sales support. This includes coordinating with various departments, assisting in day-to-day sales operations, and ensuring timely and accurate information flow. Your contribution will help the team meet customer needs efficiently and achieve departmental Key Performance Indicators (KPIs).
This position reports to the Specification Manager - SSS and will be based in Musaffah, Abu Dhabi, UAE.
Responsibilities:
Handle and service project customers in a fast-paced, high-pressure environment, ensuring excellent customer satisfaction and timely response to all inquiries.
Support the Specification department by managing project tender documentation including quotations, CRM data entry, and specification files to ensure smooth coordination and accuracy.
Maintain organized and high-quality project data by updating and filing information in CRM and SharePoint systems for efficient tracking and reporting.
Prepare and review tender quotations and maintain an up-to-date database of tender projects, ensuring accuracy and manager validation before submission.
Coordinate project sample requests by liaising with consultants, developers, and the Jotun TSS team, ensuring timely preparation, delivery, and proper tracking through a sample log system.
Colour Scheme Designs by managing specifications client's inquiries in colour scheme designs to meet the client's needs.
WHAT WE ARE LOOKING FOR AND WHAT WE OFFER
We are looking for a candidate who:

• Is holding a bachelor's degree in engineering (Architecture, Interior Design) or any relevant field.
• Minimum of 2 years of experience in administrative work.
• Excellent Knowledge of Microsoft Office (Excel, Word, PowerPoint) for reporting and data entry.
• Fluency in English - both verbal and written. (Arabic is an advantage)

The competencies we look for:

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Understands the organization's informal rules and structures and utilizes political processes effectively to get things done.
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.
• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results.

What We Offer:

• Competitive compensation and benefits.
• Continuous learning opportunities and training activities through on-the-job training and our in-house learning.
• Career development opportunities across multiple disciplines and geographies.
• Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.
• A supportive and inclusive company culture where you can be your authentic self.
• A focus on having fun together through team buildings and social activities.

POSITION INFORMATION
Company: Jotun Abu Dhabi Ltd.
Contract Type: Regular
Time Type: Full time
CLOSING DATE (dd.mm.yyyy): 25.10.2025
WHO WE ARE
Jotun's story in the MEIA region (Middle East, India and Africa) began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Loyalty, Care, Respect and Boldness.
Jotun Abu Dhabi Ltd., established in 1995, is one of the key markets within the MEIA region. With a production facility, warehouse and more than 140 employees, we aim to further strengthen Jotun's position in the UAE through ambitious market growth plans that focus on innovation, efficiency and profitability.
Visit our to know more about life at Jotun.
Jotun's company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.
If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this.
If you think that this role is what you could be doing next, apply now!

Skills Required