Job Description

SUMMARY OF FUNCTIONS:

To maintain, monitor & control all administrative and operational aspects of the Workshop with major emphasis on handling clients including preparing service orders, estimates & invoicing, parts & materials procurement & inventory control, team management & job control, process insurance related estimates, approvals & claims, etc.

MAJOR DUTIES AND RESPONSIBILITIES:

Handle all clients courteously including receive & deliver their cars, open service orders, follow up & update progress, prepare & send estimates, invoice jobs promptiy, etc: Receive appointments & manage scheduling based on workshop capacity; Handle the workshop team & control the workflow in the workshop efficiently, Coordinate with the team for all parts & materials requirements & procure as needed; Prepare & place orders for stock & for dally requirements: Review inventory & maintain minimum materials quantities based on the stock movement to facilitate smooth operations. Verify received materials & update stocks in system. Assist the Accountant in verifying costs, prices and totals of work orders ad required; Assist the department in the administrative functions and handle paperwork such as receiving, filing, data entry, etc. Prepare and conduct physical inventories on a regular basis periodically, as required: Control all data entries, maintain records on workshop software, and generate reports as and when needed: Report all concerns related to the clients, start, workshop, parts, etc. to the Workshop Manager; Any other related work & duties as assigned by the Workshop Manager.
EXPERIENCE:

Proven experience in automotive service coordination or a similar role within the automotive industry.

EDUCATIONAL REQUIREMENTS:

High school diploma or equivalent; additional certifications in automotive services will be a plus.

KNOWLEDGE, SKILLS, & COMPETENCY:

Knowledge or office administration, basic procedures of accounting, data processing, record keeping techniques. Ability to operate necessary office equipment including PC (MS Office Application-Word, Excel, PowerPoint and internet), perform mathematical calculations quickly and accurately; excellent interpersonal and communication skills.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

How much is your expected salary? Budget: 4,000-6,000 Where is your current location? When is your availability to start? Is your Diploma attested in the UAE? Are you willing to relocate to Abu Dhabi? How old are you? How much is your current salary?
Experience:

* Service & Parts Executive: 3 years (Required)