How will you CONTRIBUTE and GROW?

Our Administration team partners with Functions and Business Lines in order to prepare our organization for the future. The Senior Administrator focuses on using business software applications to prepare reports, receive and direct emails to the appropriate parties, arrange business travel, track expenses and coordinate meeting arrangements.

The Senior Administrator also provides administrative support to Human Resources. This position will have access to sensitive employee information and thus is expected to carry out the function in a confidential and professional manner. The key responsibilities include but are not limited to:

• Provides complex diary management for multiple stakeholders
• Oversees business travel for assigned stakeholders including visa coordination, flight bookings, hotel accommodations, car transfers, and itineraries
• Supports with the drafting of formal communications in English and in Arabic
• Supports senior management with expense claim processing
• Provides support for internal events and business meetings
• Creates and issues POs in the ERP; foresees and escalates problematic POs to appropriate stakeholders in a timely manner to ensure invoices are processed in line with payment terms; accurately reconciles relevant invoices
• Supports HR with maintaining a variety of reports, folders and databases
• Collaborates effectively with other administrators to ensure office support and coverage
• Acts as a Champion for a variety of HR programs and campaigns, serving as a first point of contact for employee queries

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Are you a MATCH?

Qualifications & Experience: (list education, certifications, training, work experience, etc.)

• Higher Diploma in Business Administration or a related field
• Minimum 5 years of experience in an administrative role supporting senior stakeholders within a professional environment
• Industry or MNC experience is desirable
• Fluency in English and Arabic
• Fluency in French is desirable

Skills and Competencies: (list technical & core skills, soft skills, behavioural competencies, etc.)

• Strong written and verbal communication skills
• Organized and detail-oriented with excellent time management skills
• Proven ability to prioritize conflicting demands
• Ability to build good working relationships with relevant stakeholders in order to anticipate future needs
• A flexible approach to adapt to changing business needs and priorities
• Proficiency in Google Workspace tools, with good skills in Google Sheets
• Experience in creating and following up POs in an ERP; previous exposure to NAV 2016 is a plus .
• Ability to maintain discretion and confidentiality
• Creative mind with an ability to suggest improvements

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.