Job Description

Position:

Secretary cum Receptionist

Company: ISHIPS General Trading LLC

Location: Dubai, UAE

Job Type: Full-Time

Key Responsibilities:

Front Office & Hospitality:

Act as the first point of contact for all visitors, clients, and suppliers. Answer and manage incoming calls and emails in a professional manner. Maintain a clean and welcoming reception area and handle guest hospitality (refreshments, meeting arrangements, etc.). Handle basic follow-ups and customer inquiries related to our business activities.
Secretarial Duties:

Support the Director and team with day-to-day secretarial work, including drafting correspondence, scheduling meetings, and maintaining internal records. Assist in preparing offers, quotations, and follow-up communication related to vessel sales, scrap deals, and marine spare parts inquiries. Maintain documentation and filing systems for contracts, inquiries, and quotations.
Basic Bookkeeping & Accounting Support:

Record daily office expenses, maintain petty cash, and coordinate with the accounts team on invoicing and payments. Assist with preparation of basic financial summaries and payment reminders.
Email Marketing & Communication:

Help manage email communications for ongoing deals and promotions. Maintain mailing lists and assist with digital marketing campaigns for ship recycling, marine equipment, and spare parts. Prepare and circulate marketing emails, newsletters, and offer circulars to clients and contacts.
Qualifications & Skills Required:

Previous experience in a secretarial or receptionist role, preferably within a trading or maritime company. Excellent communication skills in English (verbal and written). Basic knowledge of MS Office (Word, Excel, Outlook) is essential. Familiarity with email marketing tools and basic accounting principles is an added advantage. Presentable, well-mannered, and confident in dealing with clients and business associates. Candidates experienced in Shipping Industry will be given first preference Do not apply if you have only basis knowledge Need first preference language English
Working Hours:

Sunday to Saturday - 9:00 AM to 6:00 PM

(Saturday half-day if required, depending on work schedule)

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Experience:

Accounting: 1 year (Preferred)
Expected Start Date: 20/07/2025