Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, Letters, Faxes and forms
Develop and maintain a filing system
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed.
Carry out administrative duties such as filing, typing, photocopying, binding, scanning, etc.
Write Letter and emails on behalf of other staff
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face inquiries
Greet and assist visitors to the office
Develop and update administrative systems to make them more efficient.
Receive, sort and distribute the mail
Manage staff appointments
Maintain up-to-date employee holiday records
Requirements:
Minimum of 1 year experience in the same field is a must.
Contract length
: 2 years
Job Type: Full-time
Experience:
receptionist/secretary: 1 year (Preferred)
Language:
* English (Preferred)
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