Job Description

We are looking for an organized, detail-oriented

Secretary cum Accounts Executive

to support the daily administrative and financial operations of our Skin & Laser Clinic Centre. The role combines front-desk responsibilities, patient coordination, and basic accounting tasks. The ideal candidate will be professional, dependable, and experienced in managing clinic office operations with high accuracy and confidentiality.

Location: Al Wasl Road Jumeirah, Dubai

Key Responsibilities:

Manage front-desk operations, greet patients, answer incoming calls, and schedule appointments. Maintain patient records, ensure confidentiality, and manage filing systems (digital and physical). Handle email correspondence, prepare letters, reports, and internal communications. Coordinate with dermatologists, laser technicians, and clinic staff to ensure smooth patient flow. Manage clinic inventory (supplies, consumables, forms) and coordinate with suppliers. Assist in preparing daily schedules, meeting agendas, and documentation.

Accounts & Finance Support

Record daily financial transactions, including patient payments, invoices, and receipts. Handle billing, prepare estimates, collect payments, and issue receipts. Reconcile cash and card transactions at end of day. Assist in maintaining petty cash, expenses, and monthly financial reports. Coordinate with external accountants for monthly VAT, payroll, and financial statements. Follow up on outstanding payments and track receivables and payables.

Patient Coordination

Provide information about treatments, pricing, and promotions as trained by clinic management. Confirm appointments, send reminders, and follow up with patients after procedures if required. Ensure excellent service and patient satisfaction throughout their clinic experience.

Requirements

Previous experience as a secretary, receptionist, or accounts assistant, preferably in a medical or aesthetic clinic. Strong knowledge of basic accounting principles and hands-on experience with accounting software (e.g., QuickBooks, Tally, or clinic management systems). Excellent communication and interpersonal skills. Strong organizational skills with the ability to multitask in a fast-paced environment. Proficiency in MS Office (Word, Excel, Outlook). Fluency in English; additional languages (Arabic, Hindi, Tagalog) are an advantage. Professional appearance and customer-oriented attitude.
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

How much your expected salary? Are you available to join immediately?
Experience:

Secretary Cum Accounts: 1 year (Preferred)
Language:

* Tagalog (Required)