Job Description

Position Overview
We are seeking a friendly, organized, and professional Receptionist to be the first point of contact for our company. You will be responsible for greeting guests, managing our front desk daily, and performing a variety of administrative and clerical tasks. The ideal candidate will have a cheerful disposition, excellent communication skills, and a knack for multitasking in a fast-paced environment.
Key Responsibilities
Front Desk & Guest Services:

• Greet and welcome visitors, clients, and guests in a warm and professional manner.
• Notify employees promptly of visitor arrivals.
• Maintain security by following safety procedures and controlling access via the reception desk (issuing visitor badges, directing sign-ins, etc.).
• Manage the reception area to ensure a tidy and presentable space.

Communication & Phone Management:

• Answer, screen, and forward incoming phone calls in a polite and professional manner.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries; prepare outgoing mail and packages.

Administrative Support:

• Perform general clerical duties including photocopying, faxing, filing, and data entry.
• Order and maintain office supplies; ensure the kitchen and common areas are stocked.
• Assist with scheduling meetings and booking conference rooms.
• Coordinate with building management and other vendors for office maintenance issues.
• Provide support to other teams with administrative tasks as needed.

Qualifications and Skills
Required:

• High school diploma or equivalent.
• Proven experience as a receptionist, front office representative, or similar role.
• Professional appearance and demeanor.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Positive attitude and a customer-service orientation.

Preferred:

• Associate's or Bachelor's degree in a related field.
• Experience with a multi-line phone system.
• Knowledge of office equipment (e.g., printers, fax machines).
• Basic knowledge of administrative software (e.g., CRM systems, scheduling tools).

What We Offer

• A competitive salary and benefits package ([mention key benefits like health insurance, PTO, 401(k)]).
• Opportunities for professional development and growth.
• A positive and supportive work environment.

Skills Required