Key Responsibilities for Admin Officer - Real Estate Dubai
Compliance and Documentation:
Act as liaison between the brokerage firms and the Developer.
Prepare, review and organise real estate documents, including purchase agreements, lease contracts, disclosures, and closing paperwork, ensuring accuracy, completeness, and compliance with RERA/DLD regulations.
Verify that contracts and forms are properly signed, dated, and stored securely.
Track transaction timelines and deadlines, coordinating with agents, clients, title companies, and lenders to ensure smooth closings.
File and archive transaction records in compliance with legal and company standards.
Client Communication and Support:
Act as the first point of contact for client inquiries via phone, email, or in-person, providing prompt and professional responses.
Schedule property showings, open houses, and client meetings, ensuring alignment with agents' and clients' availability.
Follow up with clients post-transaction to ensure satisfaction and address any outstanding concerns.
Database and Records Management:
Maintain and update client and property databases with accurate contact details, property specifications, and transaction statuses.
Input and update listings on Multiple Listing Services (MLS) (Bayut, Property Finder, Dubizzle) and other real estate platforms, ensuring all information is current and error-free.
Organise digital and physical files for easy access and retrieval.
Scheduling and Calendar Management:
Organize and maintain agents' calendars, scheduling appointments, meetings, and property inspections with precision.
Send reminders to agents and clients for upcoming events or deadlines to ensure timely follow through.
Job Type: Full-time
Experience:
* admin real estate: 2 years (Required)
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