Job Description

Job Title Purchase Planning Executive

Description

PROCUREMENT Dubai
Purchase Planning Executive - Cosmetics

We usually respond within
a week

Who we are

We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere.

To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together.

What you'll be doing



The job holder of this position is responsible for ensuring the maintenance of prices in system and providing information for the estimated / actual landed costs. In addition, the job holder of this position is responsible for managing the inventory operations and the monitoring of logistics operations.

Key Responsibilities

Organizational:

Follow all relevant Supply Chain policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

Operational:

Implement activities under minimal supervision

Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner

Purchase orders:

Process all purchase orders in system, including non-good items ordered by Marketing

Maintain up-to-date order book at all time

Follow-up with suppliers and update system on back-orders

Send special orders to supplier

Follow up on deliveries with suppliers

Item creation and pricing

Validate local data from item master data file (newly created items) sent by MDM

Provide all information for item creation for local purchases with no owner at the Group level (e.g. direct purchase by local teams such as watches, sunglasses for beauty stores, items in Kuwait's visitors stores)

Maintain characteristics (traits) for item in system by location (store, warehouse), e.g. item status (discontinued/inactive), consignment flagging, etc.

Ensure that maintenance of prices (price markdowns, promotions in stores) is performed correctly and on time in the system and conduct the proper self-checking

Escalate issues in price maintenance (e.g. promotions) to IT and local merchandise team

Perform correct and timely re-entry in system after error has been detected

Perform accurate calculation on initial and revised Estimated Landed Cost

Make a proposal to regional merchandise team on initial and revised Estimated Landed cost

Submit to Finance the revised Actual Landed Cost if revision exceeds thresholds

Enter the new Estimated Landed cost in the system or revised ELC after validation from Regional merchandise manager and finance

Collect actual costs for each delivery from different sources and enter Actual Landed Cost in the system

Inventory Management

Execute inter-country transfers in system

Follow-up with Logistics team on documentation and physical execution

Perform entry of purchase orders of goods in the system correctly and in time as per instructions from local merchandise analyst

Perform entries in system for inventory management as per instructions from local merchandise analyst (store to store transfers, store to warehouse transfers, returns to vendors, transfers of temporary stock loans to special account

Identify reasons for discrepancies in invoice matching in system (price or quantity), make a report to regional merchandise team to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies

Raise replacement purchase orders or debit / credit notes in the system as per the instructions from local merchandise analyst

Issue insurance claim for damage during delivery or defective item and liaise with insurance department if needed

Collaborate with stock controllers, commercial teams and local merchandise analyst to identify reasons for negative stocks in the system in stores and warehouses and perform approved adjustments after resolution

Issue orders for repairs

Stock Liquidation

Follow-up with Factory outlet team on transfers of items selected for liquidation

Execute RTV in system for discontinued items

Organize returns with suppliers and logistics

Participate in relevant projects and community activities as and when needed

What you'll need to succeed

*

University Degree in Business Administration or any relevant quantitative fields/ CPIM is a plus

A minimum of 2 years of work experience as a Purchase executive sourcing products from Europe and China

At least 2 years of experience working with cosmetics purchasing.

Proficient with using Oracle

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts. To view all our perks and benefits,

PROCUREMENT Dubai
Purchase Planning Executive - Cosmetics

PERSONAL DATA PROTECTION POLICY

This Personal Data Protection Policy details the CHALHOUB policy with regard to personal data provided on its websites and chalhoubgroupcareers.com (the "
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").

CHALHOUB respects your concerns regarding the confidentiality of personal information and data provided by you. By providing your personal information and data, you consent to the use, analysis and, where applicable, disclosure of such information by us for purposes associated in particular with your requests for our newsletters, press releases and recruitment messages. Consequently, we encourage you to read this policy carefully. This Personal Data Protection Policy applies to all personal data provided by you on our Website.

CHALHOUB may collect and process the following data about you

Information you give us
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