Ensure all purchases are supplied in compliance with the Purchasing policy as per the agreed service levels and contractual obligations
Interacts with the Demand/Production Planning team to plan and prioritize purchasing activities to support the manufacturing plan
Review requirements, creates & manages the approval process of purchase requisitions, transmits approved purchase orders, tracks order acknowledgement by supplier, maintain the lifecycle of purchase orders until closed
Responsible for coordinating with third party filling facility for coolants and brake fluids based on requirements from Demand Planning team
Responsible to oversee raw material imports for the third party blending, filling activities
Responsible for the reconciliation of stocks in third party facilities
Act as a focal point between suppliers and plant personnel to ensure that supply requirements are met in a timely manner
Monitor contract volume vs actual performance on monthly basis for all managed suppliers
Participate in the preparation of supplier contracts
Review & prepare purchase records and reports for the responsible portfolio, including past due or aged purchase orders
Review, prepare and communicate shortage reports, and provide visibility of potential delays to internal customers
Participate in resolution meetings to address supplier’s quality, service non-conformances
Support Finance, Logistic & stakeholder department in resolving receipts and invoice discrepancies; interacts with Accounts Payable to ensure timely reconciliation of POs and invoices, to enable on-time payment
Work with stakeholders to identify waste, improve inefficiencies and resourcing opportunities
Ensure all operations within scope are performed effectively and efficiently in SAP
JOB ACCOUNTABILITIES:
The main objective is to ensure availability of goods and services necessary for the smooth operation of the manufacturing plant and monitor contracted volumes are met per the agreement with suppliers.
Demonstrate exemplary conduct, rigor, vigilance and professionalism regarding HSEQ in all activities.
Ensure adherence to compliance processes and guidelines specific to position’s roles and responsibilities.
To comply with TMME Safe Work Permit program (as per the PTW roles and responsibility assignment: process owner/ permit applicant/ issuing authority and approval authority)
Participate in the training program to acquire HSEQ knowledge and impart this training to colleagues as and when required by Management.
Strict adherence and compliance towards Group Procurement policies (Human Rights, Fundamentals of Purchasing, Anti-Corruption etc.), HSE Charter & MAESTRO requirement and affiliate’s HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all times., with full authority to stop any operation for safety reasons.
Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
Participate in the investigation and analysis of incidents as and when required.
Context and environment
The position is an important link between the users and suppliers for key goods and services requirements.
Requires very high commitment to ensure supply of goods and services as it involves activities which directly impact the affiliate operations.
Candidate profile
Knowledge
Proficient in SAP, MS Excel and reporting tools.
Skills
Possess excellent interpersonal skills including high collaboration with others, effective negotiation, analytical and organization skills.
Possess good leadership, performance management capability and demonstrate excellent written & oral communication.
Must be analytical, structured, and able to influence change.
Candidate must be able to work under pressure in a fast-paced environment.
Education
Minimum Bachelor’s degree, preferably from the following disciplines: Engineering, Manufacturing, Procurement and Supply Chain Management.
Experience
Minimum 5 years’ experience in purchasing, sourcing, and preferably in a manufacturing environment.
Experience in managing packaging materials is an advantage
Additional Information
NP Level is 8.
Position is open externally for candidates within the UAE only.
Timeline to on-board the selected applicant : Sep/Oct 2022
Offer ID
61385BR
Metier
Procurement Process
Region, department, area
Dubai
Workplace location (Precisions/Keywords)
JEBEL ALI FREE ZONE (JAFZA)
Employment type
Regular position
Experience level required
Minimum 6 years
Employer company
TotalEnergies Marketing Middle East Free Zone
Branch
Marketing & Services
About us / company profile
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
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