Job Description

We are seeking a detail-oriented and proactive Project Coordinator - Interior Fit-Out to support our project team by ensuring accurate estimations, smooth coordination, and timely execution across all project stages.

Key Responsibilities:

Analyze project drawings, specifications, and related documents to prepare comprehensive cost estimates. Coordinate with project management, suppliers, and subcontractors to gather accurate pricing and material details. Coordinate and manage subcontractors to ensure timely execution of assigned tasks according to project specifications. Monitor subcontractor performance, verify work progress, and ensure compliance with quality and safety standards. Resolve any issues or delays related to subcontractor activities in coordination with the site team. Prepare and submit detailed, itemized estimates for client review and approval. Review and update cost estimates as project designs evolve. Maintain continuous communication with sales, documentation, design, operations, and finance teams to ensure timely submissions and approvals. Ensure project material samples are submitted by the inside sales team within the required timeframe. Prepare a Project Coordination Matrix and collaborate with engineers to schedule site activities. Oversee and align work schedules across all project sites according to approved timelines. Obtain work schedule approvals from the Director and communicate finalized timelines to project engineers for strict adherence. Ensure all required project approvals (authority, client, design, material, and site-related approvals) are obtained on time. Assist in monitoring project progress, identifying delays, and coordinating corrective actions. Maintain updated project documentation, logs, and reports for internal and client use. Support procurement activities by following up on material delivery timelines and coordinating with suppliers. Communicate project updates to clients and internal teams to ensure transparency and alignment. Ensure compliance with company standards, quality requirements, and HSE guidelines on all sites.
Qualifications:

Minimum 2 years of experience in interior fit-out project coordination within the UAE.

Strong understanding of project planning, scheduling, and estimation processes. Knowledge of project-related authority and internal approval procedures. Excellent communication, organizational, and multitasking skills. Proficient in MS Office (Excel, Word, Outlook) and project scheduling software. Ability to work under pressure and meet tight deadlines. Attention to detail with strong problem-solving skills. Ability to handle multiple projects simultaneously with professionalism.
Job Types: Full-time, Permanent