Job Description

Project Coordinator
Reporting to: Project Manager / Senior Project Manager
Position Overview
The Project Coordinator is the central hub of communication and administration for our projects. This role is critical for ensuring smooth project workflow by supporting the Project Manager and the site team with meticulous coordination, documentation, and scheduling. The ideal candidate is highly organized, an excellent communicator, and thrives in a fast-paced environment.
Key Responsibilities

• Administrative Support: Prepare, distribute, and file all project-related documents, including submittals, RFIs (Requests for Information), change orders, and meeting minutes.
• Schedule Management: Assist in developing and maintaining detailed project schedules, tracking milestones, and updating progress in collaboration with the Project Manager.
• Communication Liaison: Act as a key point of contact between the office, site teams, clients, and subcontractors, ensuring clear and timely information flow.
• Procurement Support: Assist with the procurement of materials, equipment, and subcontractor services, including obtaining quotes and tracking deliveries.
• Document Control: Manage the project filing system (both digital and hard copy) to ensure all documents are current, accessible, and well-organized.
• Meeting Coordination: Schedule and coordinate project meetings, prepare agendas, and document action items and decisions.

Qualifications and Skills

• Diploma or Bachelor's degree in Construction Management, Business Administration, or a related field.
• 1-2 years of experience in an administrative or coordination role, preferably within the construction or interior fit-out industry.
• Proficiency in Microsoft Office Suite (especially Excel and Word) and familiarity with project management software (e.g., MS Project, Procore, Asana).
• Exceptional organizational and time-management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.

Skills Required