About UOWD
The University of Wollongong in Dubai (UOWD) is one of the region\xe2\x80\x99s oldest, most prestigious and forward-thinking tertiary institutions. Our curriculum and teaching practices reflect those of UOW Australia, which constantly ranks among the top 2% of universities worldwide, and are nationally and internationally recognized. Our continuous efforts in providing an education of world-class standards, are evident in our longstanding ranking in graduate employability and also the reason why our graduates are highly sought after by employers. UOWD is truly a dynamic and diverse institution that offers a broad spectrum of programs in Business, Engineering, Information Sciences as well as Arts, Media and Humanities, aiming to develop graduates who are ethical, agile, technologically literate and ready for multicultural workplaces. Our programs are relevant and industry related with a strong focus on encouraging creative and critical thinking, problem-solving and the development of unique leadership skill sets.About the Position
UOWD is seeking applications from candidates to fill the position of Procurement Officer. The Procurement Officer will support both procurement lead and account payable, as well as assisting to maintain suppliers\xe2\x80\x99 records in finance management system. The position also provides support in supplier sourcing and assists procurement lead on general procurement matters concerning purchase requisition, RFQ and purchase orders. Key areas of responsibility include:

• Performing day to day procurement activities & ensuring they are in line with procurement policy.
• Sourcing suppliers for local and online procurement.
• Receiving RFQ and sending RFP for any purchase request.
• Coordinating with internal departments and understand their request for purchasing.
• Following-up with suppliers and ensuring timely delivery of goods and services.
• Managing procurement related documents in an organized way.
• Negotiating with vendors to finalize purchase orders.
• Creating purchase order, doing supplier registration, and preparing goods receipts note in Oracle.
• Collaborating effectively with internal and external stakeholders.
• Working closely with accounts payable and ensuring timely receipts of supplier invoices
• Keeping track on advance payment made to suppliers and updating AP staff on the progress.
• Keeping up to date record of the capital expenditure (CAPEX) commitments.
• Closing purchase order in timely manners.

• Assist the Head of Finance to develop procurement policies and procedures in line with best practice.
• Develop systems and processes to streamline operations enhancing the quality and quantity of outputs, whilst maintaining high levels of internal controls.
• Develop internal reporting to meet multi-stakeholder requirements.

Ad-hoc Responsibilities

• Assisting Finance team on month end reporting.
• Provide ad-hoc reports.

Actively demonstrate the UOW Global Enterprises Corporate Values (passion, innovation, integrity, collaboration, courage, excellence) Qualifications
Essential:

• Undergraduate Degree
• 3+ years procurement experience in a large / complex organisation

Desirable:

• Education sector experience
• Knowledge and experience in using Fusion Oracle

Knowledge and Skills
Essential

• Thorough knowledge of procurement;
• Problem solving skills and customer relations skills;
• Ability to use initiative, work well under pressure and handle multiple tasks simultaneously;
• Computer proficiency including Word and Excel;
• Organizational skills and ability to prioritize;
• Excellent written and oral communication skills in English;
• Flexibility regarding working hours.

Desirable:

• Knowledge and experience in using Oracle.