Job Description

Personal Assistant - Executive Secretary
:
The Personal Assistant/Executive Secretary will provide high-level administrative support to senior executives (e.g., Clinic Director, Head of Department) in a healthcare setting. This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of tasks in a fast-paced clinical environment.
Key Responsibilities:

• Manage complex calendars, schedule appointments, and coordinate meetings.
• Arrange travel, accommodation, and itineraries for executives.
• Prepare and edit correspondence, communications, presentations, and reports.
• Handle confidential information with the utmost discretion.
• Act as a liaison between the executive, staff, patients, and external partners.
• Organize and maintain filing systems, both electronic and physical.
• Attend meetings, take minutes, and follow up on action items.
• Manage office supplies and ensure the executive's office runs smoothly.
• Assist with basic HR or administrative tasks related to clinical staff coordination.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• Proven experience as an Executive Secretary, PA, or similar role, preferably within a healthcare organization.
• Excellent command of written and spoken English.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Outstanding organizational and time-management skills.
• Professional phone and email etiquette.
• Ability to multitask and prioritize effectively under pressure.

Skills Required