PA to the Principal

About the Role

The PA to the Principal will provide full administrative support to the School Principal. You will communicate with confidence across diverse audiences and situations using your skill to build strong relationships with parents and other senior members of the school.

The PA to the Principal will have the following key attributes and skills:

• Strong interpersonal and communication skills
• Excellent time management and organisational expertise
• A resilient character; someone who is able to work under pressure and manage their own work schedule
• Previous secretarial experience - preferably at a high level with experience in supporting senior members of staff within an organisation
• Previous experience in supporting with recruitment activities, professional development coordination and leadership of others
• Being kind, supportive, collaborative and trustworthy

The successful candidate will have the following qualifications, skills and experience;

• Extensive experience of working with Microsoft packages including Word, Excel, PowerPoint and Outlook
• Outstanding level of English - spoken and written
• Demonstrable project management skills and experience

• Excellent understanding of developing customer relationships
• Leadership experience
• Experience within an educational context is desirable

The closing date for applications is 4th February 2024.

Job Purpose

To provide dedicated PA/secretarial and professional support and to manage complex and diverse administrative issues directed to the School Principal and to provide support to the Human Resources Manager by sharing in the management of School Recruitment and Staff Performance Development.

Secretarial

• Provide full professional, secretarial and administrative support including:

• Management of the School Principal\'s diary and assist with calendar appointments and planning
• Coordinate with events or conferences, organise meeting venues, business dinner/lunch and or booking of flights and hotels as required
• Composing and managing internal and external correspondences, memos and communications from Principal\'s office
• Collating relevant documents to support the School Principal\'s meeting
• Undertaking word processing duties including compiling documents, inputting data and typing statistical reports using Microsoft office
• Organising, attending and taking minutes at the meetings
• Taking telephone enquiries and filtering messages prior to forwarding to the School Principal or relevant staff

• Ensure that the School Principal is kept informed and briefed at all times regarding all School operational matters and parents or students issues
• Work closely with the School Principal and School leadership team to facilitate the School values and vision
• Maintain manual and computerised files: filing correspondence, records, reports and other documentation to relevant filing systems, in order to ensure effective information storage and retrieval arrangements
• Carry out any other duties as requested by the Principal

Recruitment

• Work in conjunction with the School Principal, Human Resources Manager and Senior Leadership team in relation to recruitment needs, resource planning and organising advert campaign
• Coordinate job adverts for Teachers and place in relevant publications resources
• Manage Teacher recruitment through \xe2\x80\x9cJob Train\xe2\x80\x9d (e-recruitment system)
• Identify new sources for advertising and liaise with agencies when appropriate for specialised positions.
• Negotiate partnerships with appropriate recruitment agencies, service providers and set up service level agreements, with the best rates and service
• Contact candidate\'s referees and collect acceptable and professional reference letters for the School Principal and SLT review
• Send offer of employment letter to successful applicant
• Carry out other relevant duties as directed by the School Principal or Human Resources Manager

Professional Development

• Work closely with the Principal and other members of the Senior Leadership Team to oversee the professional development requirements for all staff
• Provide administrative support in the planning, monitoring and evaluation of all professional learning activities and records
• Liaise with external agencies to participate in professional learning events and to disseminate information to relevant staff
• Liaise with finance department and senior members of staff in regard to managing the CPD training budget

Leadership

• Overall accountability with front desk members of staff ensuring that it is highly effective in representing and promoting the first impression of the School
• To support the key function of the Cr\xc3\xa8che supervisor, manage the allocation of workload and professional development
• Support the day to day administrative functions as required by the School

Personal Specifications

Qualifications / Training

• Diploma (or equivalent) in relevant commercial or administrative discipline

Experience / Knowledge

• 3 years of successful experience in a comparable role
• Demonstrated ability to succeed in all aspects of an executive personal assistant role
• High level of communications and computing knowledge
• Excellent interpersonal and relationship management
• Knowledge of training methodologies and competency assessment
• Excellent time management and strong organisational skills
• Experience in international school setting

Skills

• Planning and organising
• Data gathering and analysis
• Presentation and facilitation skills
• Tactful and team player

Personal Attributes

• High levels of personal integrity.
• Excellent organisational and time-management skills
• Attention to detail
• Ability to work under pressure and remain calm
• Willingness to take on multiple tasks
• Proactive and able to prompt others to ensure deadlines are achieved
• Self-motivated and enthusiastic
• Ability to work independently
• Continually strive for improvement

About Our School

The British International School Abu Dhabi is a highly successful, growing school with a committed and inspirational team of teaching professionals at its heart. Our close-knit, supportive team is honoured to be at the centre of our community, educating students aged 3-18, from more than 90 nationalities.

The school was originally opened in 2009 and is now widely recognised as one of the leading schools in the Middle East. The school was internationally recognised by winning awards at the prestigious International School Awards in both 2020 and 2021, the only school in the world to do so.

To learn more about our school, please visit http://www.nordangliaeducation.com/our-schools/abu-dhabi

About Nord Anglia Education

Nord Anglia Education is the world\'s leading premium schools organisation, with more than 81 schools located across over 32 countries in the Americas, Europe, China, Southeast Asia, India and the Middle East. Together, our schools educate over 74,000 students from kindergarten through to the end of secondary school.

Our philosophy for education rests on our four pillars of creativity, wellbeing, excellent academic outcomes, and global connectedness. These are delivered through innovative use of educational technology to create a personalised 21st-century learning experience for all students.

Every parent wants the best for their child - so do we. Nord Anglia schools deliver high quality, transformational education and ensure excellent academic outcomes by going beyond traditional learning. Our global scale enables us to recruit and retain world-leading teachers and to offer unforgettable experiences through global and regional events, while our engaging learning environments ensure all of our students love coming to school.

https://www.nordangliaeducation.com/careers/working-for-us

Selection Process

Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current Line Manager.

Interviews will be held in school.

Safeguarding

At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture.

All post holders having regular unsupervised contact with children are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.

Nord Anglia Education is committed to maintaining an inclusive work environment free from discrimination and harassment. Working mindfully with diversity is an essential part of this. We expect all members of our community - colleagues, students, parents, partners and suppliers - to understand and embrace the importance of diversity and inclusion and stand against discrimination in any form.

As an employer, our aim is to create an environment where colleagues are welcomed and are able to bring talents, skills, background and experiences to their roles in an open and inclusive workplace where people from all backgrounds work together with dignity and respect.

Nord Anglia Education