Job Description

Job Title:

Operations Admin Assistant

Job Responsibilities:

Provide administrative support to the operations team and management. Coordinate meetings, prepare agendas, and take meeting minutes. Maintain and update operations-related documents, reports, and records. Assist in scheduling and calendar management for operations leadership. Handle internal communications and correspondence related to operations. Track and manage inventory, supplies, and purchase orders. Support onboarding of new employees, including coordinating training and equipment setup. Monitor and report on project timelines, deadlines, and deliverables. Maintain filing systems and ensure proper documentation (both physical and digital). Assist with data entry, reporting, and analysis using spreadsheets or company systems. Liaise with vendors, contractors, and other departments as needed. Help implement and improve operational procedures and workflows. Handle confidential information with discretion and professionalism. Prepare presentations, reports, and summaries as requested by management. Provide general office support (e.g., answering phones, greeting visitors, handling mail).

Job Qualifications:

Associate's or bachelor's degree in business, administration, or related field (preferred) 1-3 years of experience in an administrative or operations support role Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills Excellent organizational and time-management abilities High attention to detail and accuracy Ability to multitask and manage priorities effectively Professional demeanor and strong interpersonal skills Ability to maintain confidentiality and handle sensitive information Experience with data entry, reporting, and maintaining records

Work Schedule:

Mondays to Fridays, fixed weekends off

Work Location:

Jebel Ali Free Zone

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month