Job Description

Officer Services, Material
Abu Dhabi, UAE
Nationality : Any Nationality
Experience : null
Industry Type : OIL & GAS
Functional Area : Purchasing Department
Date Posted : 31 - Jan - 2025
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Job Purpose:
Perform administrative duties related to Materials Cataloguing to achieve Department objectives and company's operational requirements.
Key Accountabilities

• Receive data/documents related to Cataloguing Section, segregate/classify as appropriate, allocate reference numbers where needed; store and retrieve such data/documents as and when required. Prepare data for computer entry that includes Coding & Cataloguing data, Inventory data, and Stock data, Materials Specifications, Engineering data and Manufacturer data.
• Operate Materials Management System (MAXIMO, GSPIR, IDS) to input data, following system operating instructions and carry out correction / amendment / deletion and updating of information as instructed.
• Retrieve on Supervisor's request, a wide range of computer based information regularly or as/when required from the Materials Management System (MAXIMO, GSPIR, IDS).
• Prepare catalogue in standard formats as and when required, compiling available data.
• Maintain and, where applicable, update a variety of Project documents, files and reference materials, manufacturers' catalogues/lists, SPIRs, PFSs, ICRs, alternative material sources evaluations documents, prepare various reports, correspondence, statements, tables and charts.
• Distribute documents/data to assigned personnel, follows up on those requiring action by others and informs Supervisor of progress/status.
• Scan documents and post it ECM live link.
• Perform other similar or related duties, as assigned, such as answering queries, utilizing PC terminal for graphic/presentation etc.
• Provide weekly / monthly statistical data related to cataloguing activities.

Desired Candidate Profile
Minimum Qualification

• Diploma in Business Administration or equivalent qualification.

Minimum Experience & Knowledge & Skills

• 5 years of experience in documentation, updating data in computer system and administration duties related to material cataloguing within a large industrial organization, preferably in the Oil and Gas industry.
• Good understanding about materials and inventory management.
• Planning and Organising, Scheduling and Co-ordinating, Checking, Examining and Recording.

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Skills Required