As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office. We are looking for a highly organized and detail-oriented individual to oversee the day-to-day administrative tasks, organizational, and logistical service to the Vice President of Human Resources, Senior Vice President of Operations and when necessary, their direct reports; assisting them to manage and prioritize their time efficiently and effectively. The ideal candidate will have excellent communication skills, a strong sense of responsibility, and the ability to manage multiple tasks with ease.
Key Responsibilities:
- Manage the daily operations of the office including scheduling appointments, coordinating meetings, and maintaining office supplies - Oversee the reception area and greet visitors in a professional and friendly manner - Act as the point of contact for all internal and external communications, including emails, phone calls, and mail - Maintain and update employee records, including contact information and leave requests - Assist with recruitment and onboarding processes for new employees - Manage office budgets and expenses, and negotiate with vendors to ensure cost-effective solutions - Create and maintain a filing system for important documents and ensure all records are up to date - Coordinate travel arrangements and accommodations for staff when necessary - Plan and organize company events, meetings, and conferences - Provide administrative support to senior management as needed
Qualifications:
- Bachelor\'s degree in Business Administration or relevant field - Proven experience as an Office Manager or similar role - Excellent organizational and time-management skills - Strong communication and interpersonal skills - Proficient in Microsoft Office and other office management software - Ability to multitask and prioritize tasks effectively - Attention to detail and problem-solving skills - Knowledge of basic accounting principles and budget management - Proactive and self-motivated with a positive attitude
We offer a competitive salary, benefits package, and a dynamic work environment with opportunities for growth and development.
Note: Only shortlisted candidates will be contacted for an interview.