We are seeking an Office Administrator Facility Management to join our team and take charge of maintaining a productive and efficient office environment. As the Office Administrator Facility Management, you will be responsible for overseeing all aspects of office facilities, including maintenance, security, supplies, and equipment. Your primary goal will be to create a comfortable and functional workspace that supports the needs of our employees.

Job Responsibilities:

• Manage day-to-day operations of the office facility.
• Conduct regular inspections to identify maintenance needs or safety hazards. - Coordinate with external vendors for repairs, maintenance, or other facility-related services. including HVAC systems, plumbing, electrical, and other facilities-related issues
• Coordination and scheduling of visits to the four other offices to ensure that all facilities are neat and tidy, that all office stationery inventory has been collected.
• Coordinate maintenance and repairs for the office, Managing the contractor and FM- AMC Team for Office space expansion, furniture fit out, and layout.
• Maintain accurate records of all AMCs, including contract details, renewal dates, and payment schedules.
• Ensure that all AMC contractor periodic maintenance is being performed accurately and that the maintenance log is being updated.
• Ensure the cleanliness and tidiness of the office by coordinating with cleaning staff or performing light cleaning duties as needed.
• Maintain office supplies inventory by checking stock levels regularly and placing orders when necessary.
• Review and approve contractor service invoices and change orders.
• Create and maintain documentation related to facility management processes.
• Manage relationships with vendors, service providers and AMC Contractor.
• Manage and administer the procurement process for office assets and vehicle, including furniture, equipment, supplies and IT Equipment
• Track asset assignments and ensure proper documentation is in place.

Job Qualifications:

• Prior experience in office administration or coordination roles in Construction company or Facility management company.
• Strong organizational skills with exceptional attention to detail with Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint).
• Flexibility to adapt to changing priorities and handle unexpected situations.
• Demonstrated ability to effectively manage multiple tasks with strong attention to detail.

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