Job Description

1. Purchase Order (PO) Follow-Up

Follow up with suppliers to confirm PO acceptance, delivery dates, and production schedules. Ensure suppliers meet the required delivery timelines and specifications. Update PO status in the ERP/logistics system.

2. Shipment Tracking

Monitor the movement of materials from supplier to destination. Track shipments through air, sea, and land freight. Coordinate with freight forwarders, customs agents, and warehouse teams.

3. Delivery Coordination

Arrange timely delivery to the warehouse or project site. Communicate delivery schedules with internal departments. Follow up on delayed shipments and take corrective actions.

4. Documentation Management

Ensure accuracy of shipping documents such as packing lists, invoices, COO, MSDS, BL/AWB. Verify document compliance with UAE customs regulations. Coordinate with logistics for clearance and transportation arrangements.

5. Vendor Coordination

Maintain regular communication with vendors for updates and issue resolution. Escalate supply delays, shortages, or non-compliance. Support supplier performance evaluation.

6. Internal Coordination

Work closely with Procurement, Logistics, Warehouse, and Project Teams. Update teams on material status, expected delivery dates, and any delays. Support planning teams in material scheduling.

7. Material Status Reporting

Prepare daily/weekly material status reports. Maintain logs for pending POs, delayed items, and critical materials. Ensure accurate documentation and reporting.

8. Issue Resolution

Address issues such as short shipments, wrong deliveries, or damaged goods. Coordinate return, replacement, or urgent expediting as needed.

9. Compliance & Safety

Ensure all materials comply with company standards and project requirements. Follow company HSE guidelines in all logistics activities.
Job Type: Full-time

Application Question(s):

Candidate must be readily available in the UAE and able to join immediately
Education:

Bachelor's (Required)
Experience:

Shipment Tracking: 5 years (Required) Delivery Coordination: 5 years (Required) Vendor Coordination: 5 years (Required) Internal Coordination: 5 years (Required) Material Status Reporting: 5 years (Required) Oil and Gas/EPC: 5 years (Required) UAE: 2 years (Required)
Language:

Fluent in English (Required)
Expected Start Date: 31/12/2025