Job Description

WALK-IN INTERVIEW
Date: 28th SEPTEMBER 2025
Time: 08:30 AM to 05:00 PM
Material & Document Controller
Job Title: Material & Document Controller
Department: Administrative / Support
Summary
We are seeking a highly organized and detail-oriented Material & Document Controller to join our team. This role is critical for ensuring the accurate tracking, documentation, and traceability of materials, particularly piping components, throughout the project lifecycle. The ideal candidate will be responsible for maintaining meticulous records, managing documentation flow, and supporting the project with essential administrative control.
Key Responsibilities
Material Control & Traceability:

• Maintain and update the Material Traceability Register (MTR) for all project materials, ensuring full compliance with project specifications.
• Track the status of materials from procurement through to delivery, fabrication, and final installation.
• Receive, inspect, and verify material certificates, test reports, and other relevant documentation against purchase orders and specifications.
• Liaise with procurement, warehouse, and construction teams to resolve any material discrepancies or queries.
• Ensure all materials are properly identified and tagged according to project requirements.

Document Control:

• Manage the flow of project documents, including technical drawings, specifications, datasheets, and vendor documentation.
• Register, distribute, and file all incoming and outgoing documents using the company's document management system (EDMS).
• Ensure all documents are accurately numbered, filed, and stored for easy retrieval.
• Control revisions and updates to documents, maintaining a master document register.
• Support project teams by providing accurate and timely document status reports.

General Administration:

• Prepare and issue regular reports on material status, document progress, and other key metrics.
• Assist in the preparation of project close-out documentation.
• Maintain a clean and organized working environment, both physically and electronically.
• Perform other related duties as assigned by management.

Qualifications & Experience
Education:

• Degree or Diploma in any field.

Experience:

• A minimum of 3 years of experience in a similar role, preferably within the Oil & Gas, Construction, or Engineering industries.

Technical Skills & Knowledge:

• Essential: Basic knowledge of Piping Materials and specifications (e.g., ASME, ANSI).
• Essential: Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook).
• Experience with Material Traceability systems and requirements.
• Familiarity with Electronic Document Management Systems (EDMS) is highly desirable.
• Understanding of document control principles and lifecycle.

Personal Attributes

• Meticulous Attention to Detail: Accuracy is paramount in tracking materials and documents.
• Strong Organizational Skills: Ability to manage multiple tasks and priorities effectively.
• Excellent Communication Skills: Both written and verbal, for liaising with internal and external stakeholders.
• Proactive and Problem-Solving Mindset: Ability to identify issues and contribute to solutions.
• Team Player: Collaborative spirit with the ability to work independently.

Skills Required