Job Title: Male Personal Assistant (PA) Personal Assistant

(Fluent in Hindi and English)

Job Summary:

A Personal Assistant (PA) with a corporate background is responsible for providing high-level administrative support to executives and corporate leaders within an organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The PA plays a crucial role in enhancing the productivity and efficiency of the corporate team.

Responsibilities:

• Calendar Management: Manage and maintain the executive\'s calendar, schedule appointments, meetings, and conferences. Ensure all commitments are met and prioritize tasks effectively.
• Travel Coordination: Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries. Handle travel-related documents and expenses.
• Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Screen and manage emails, phone calls, and correspondence. Draft and proofread documents, reports, and presentations.
• Meeting Support: Prepare agendas, attend meetings, and take accurate meeting minutes when required. Follow up on action items and ensure deadlines are met.
• Information Management: Organize and maintain electronic and physical files, documents, and records. Manage confidential information with the utmost discretion.
• Task Delegation: Assist in delegating tasks to various departments and teams, ensuring that projects progress smoothly and deadlines are met.
• Corporate Event Coordination: Assist in planning and coordinating corporate events, conferences, and seminars. Handle logistics, invitations, and follow-up activities.
• Expense Management: Track and reconcile expenses, prepare expense reports, and ensure adherence to budget guidelines.
• Office Management: Oversee the day-to-day operations of the executive\'s office, including ordering supplies, coordinating with IT for technical support, and maintaining a clean and organized workspace.
• Project Support: Provide support on special projects, research assignments, and strategic initiatives as directed by the executive.

Qualifications:

• Bachelor\'s degree in business administration, management, or a related field is often preferred.
• Proven experience as a Personal Assistant in a corporate environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in using office software and communication tools.
• Discretion and ability to handle confidential information.
• Adaptability and ability to work well under pressure.
• Excellent multitasking and problem-solving skills.
• Professional demeanor and appearance.

Additional Requirements:

• A corporate background, including familiarity with corporate culture, hierarchy, and protocols.
• Knowledge of industry-specific terminology and practices relevant to the organization.
• Understanding of corporate governance and compliance.

About Kingsmen Agency :

Kingsmen Agency is a 360 marketing and advertising management company based in the UAE. We are one of the best leading marketing management agencies in Dubai with clients & staff worldwide from Dubai to Egypt, Ukraine, Lebanon & UK. Our company provides excellent digital marketing and social media management services to various industries. We create, plan and manage top-performing digital campaigns for any business to aid growth and help achieve their goals efficiently. We provide our clients with creative content that informs, entertains, and provides value to their audiences. We strive to accelerate business growth for our clients using our mastery of digital technologies.

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