Job Description

Job Summary:
We are seeking a diligent, organised, and service-oriented individual to join our team as an HR Officer - Visa Cancellation & Separation Services. This pivotal role is ideal for an HR professional with a keen eye for compliance, a commitment to confidentiality, and a passion for delivering seamless employee offboarding experiences. You will play an essential part in ensuring effective visa cancellation processes, coordinating end-of-service responsibilities, and supporting departing employees through each step.
Key Responsibilities - Visa Cancellation, Employee Separation & Compliance

• Administer the complete end-to-end visa cancellation process for outgoing employees, ensuring strict compliance with regulatory requirements and internal policies.
• Coordinate and support the exit and separation process, preparing and managing documentation such as final settlements, clearances, and HR forms.
• Liaise with government authorities, PROs, and external agencies to process visa cancellation requests promptly and efficiently.
• Provide clear communication and guidance to departing employees regarding visa cancellation procedures, timelines, and final settlement queries.
• Ensure the accurate maintenance of separation files and records, in line with legal, audit, and company requirements.
• Collaborate with Payroll, Finance, IT, and Department Managers to ensure smooth and timely offboarding of employees, including asset recovery and system access revocation.
• Generate and submit relevant reports on visa cancellation and employee separations for HR and leadership review.
• Remain up to date with changes in immigration, labour laws, and company policies to guarantee compliant and efficient HR practices.
• Proactively identify potential issues or delays during visa cancellation and separation stages, and resolve them with minimal disruption.
• Uphold the highest standards of confidentiality, sensitivity, and professionalism in all matters relating to employee departures and legal compliance.

Required Skills - Human Resources, Visa Processing & Offboarding

• Thorough understanding of visa cancellation procedures, labour law, and offboarding practices within the UAE (or relevant jurisdiction).
• Strong administrative capabilities, with proven ability to handle sensitive documentation and confidential employee information.
• Excellent communication skills, able to provide clear, courteous, and informative support to employees and internal stakeholders.
• Keen attention to detail, ensuring accuracy in HR documentation, settlement calculations, and compliance checks.
• Outstanding organisational skills; able to manage multiple tasks, deadlines, and priorities in a fast-paced environment.

Qualifications & Experience - HR Operations and Visa Administration

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• At least3 years of experience in HR operations, with specific exposure to visa processing and employee separation activities.
• Demonstrable knowledge of local labour regulations, immigration procedures, and employee exit requirements.
• IT proficiency, including working knowledge of HRMS, MS Office, and document management systems.
• Experience in a multicultural environment; strong cultural sensitivity and adaptability are essential.

Skills Required