Job Description

HR Coordinator
Job Title: HR Coordinator
Department: Human Resources
Reports To: HR Officer / HR Manager
Job Overview:
The HR Coordinator provides essential administrative and coordination support to the HR department. This role is pivotal in ensuring the smooth execution of HR processes, with a focus on record-keeping, scheduling, and supporting HR projects and daily activities.
Key Responsibilities:

• Provide comprehensive administrative support for all HR functions (recruitment, onboarding, training, offboarding).
• Maintain physical and digital employee files, ensuring compliance with record-keeping requirements.
• Schedule interviews, meetings, and training sessions; coordinate logistics for HR events.
• Prepare HR documents such as employment contracts, confirmation letters, and policy acknowledgments.
• Assist with the preparation of payroll data by collecting and verifying timesheets, leave requests, and other relevant information.
• Serve as the first point of contact for routine employee queries, directing them to appropriate resources.
• Manage HR department communications, including distributing memos, announcements, and updating bulletin boards/intranet.
• Order office supplies for the department and manage inventory of HR materials (brochures, forms).
• Assist with data entry and generating basic HR reports (attendance, leave balances).

Qualifications & Skills:

• Associate or Bachelor's degree in Human Resources, Business Administration, or relevant field.
• 1-2 years of experience in an administrative or coordinator role, preferably within HR.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills with a keen eye for detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks efficiently and maintain confidentiality.
• Positive, proactive, and team-oriented attitude.

Skills Required