Job Description

HR Assistant
Company: Emirates Glass LLC
Industry: Glass & Aluminum Manufacturing
Location: Dubai, UAE
Job Title: HR Assistant
Reports to: HR Manager / Senior HR Officer
About Emirates Glass LLC:
Emirates Glass LLC is a leading manufacturer of high-quality glass and facade solutions in the UAE, contributing to the iconic skyline of Dubai and the region. We are committed to innovation, quality, and excellence in both our products and our people.
Job Purpose:
To provide comprehensive administrative and operational support to the Human Resources department, ensuring smooth and efficient HR processes in compliance with UAE Labor Law and company policies.
Key Responsibilities:
HR Operations & Administration:

• Maintain accurate and up-to-date employee records in both physical and digital HR filing systems.
• Prepare HR documents such as employment contracts, offer letters, No Objection Certificates (NOCs), and experience certificates.
• Manage the onboarding process for new hires, including documentation, orientation scheduling, and system setup.
• Assist with the offboarding process, including exit interviews, clearance procedures, and final settlement calculations.
• Support the administration of employee benefits, insurance, and leave management.

Government & Compliance:

• Process all government-related transactions via the Ministry of Human Resources & Emiratisation (MOHRE), Tas'heel, and other relevant portals (e.g., employment visas, renewals, cancellations, work permits).
• Ensure strict adherence to UAE Labor Law in all HR activities and documentation.
• Keep abreast of changes in UAE labor regulations and update internal checklists and processes accordingly.
• Assist with the preparation of reports for management as needed.

Employee Relations & Support:

• Serve as a first point of contact for employee HR queries, providing accurate information and guidance.
• Support the HR team in promoting a positive work environment and company culture.
• Assist in organizing company events, training sessions, and employee engagement initiatives.

General Support:

• Schedule meetings, interviews, and HR-related events.
• Manage HR department correspondence and communications.
• Perform other ad-hoc duties as assigned by the HR Manager.

Requirements & Qualifications:

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 2 years of proven experience as an HR Assistant or in a similar HR administrative role.
• Knowledge:
• Essential: Good knowledge and practical experience applying UAE Labor Law and standard HR practices.
• Proficient in handling MOHRE and other UAE government portals.
• Understanding of visa, work permit, and immigration processes in Dubai/UAE.
• Skills:
• Excellent organizational and time-management skills, with high attention to detail.
• Strong communication and interpersonal skills, with discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Language: Fluency in English is required. Knowledge of Arabic is a significant advantage.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to work in a stable, leading industrial organization.
• A professional and supportive work environment.
• Career development opportunities within the group.

Skills Required