Job Description

Job Category: Corporate/Company Secretary
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Job Purpose:
To provide support on a wide range of corporate governance, company secretarial, policies and processes and regulatory matters. Key role performing duties of a highly sensitive and confidential nature. The job holder must have sound knowledge of corporate governance and corporate administration requirements and reporting.
Key Accountabilities:

• Provide reliable and effective support on corporate governance and corporate secretarial matters and requirements, taking initiative in identifying and resolving problems and issues.
• Coordinate and assist with queries and requests received by the Corporate Secretariat Department to ensure that all matters are dealt with efficiently and appropriately.
• Provide advice corporate governance best practices, policy development, and risk management (from a governance perspective).
• Manage, maintain, and keep under review the department's operating procedures, internal and global policies, guidelines and charters and ensure they are always up to date and in line with the applicable laws and regulations.
• Conduct regular reviews of corporate governance practices within the Company and identify areas for improvement.
• Prepare reports on corporate governance matters for the line manager and department head, and provide clear analysis and recommendations.
• Coordinate the Company's global policies process and provide support on the creation, review, maintenance and approval of global policies pursuant to the applicable protocols with different departments and functions at the Company's Corporate Head Office.
• Maintain the department's Corporate Governance Handbook and framework applicable at Group level, provide guidance to functions, regions and business units on corporate governance requirements pursuant to the framework.
• Manage, coordinate and review internal governance workflow requests received by the department, ensure that all requirements are met, and facilitate approvals.
• Prepare, manage and maintain Group Corporate Governance manuals and calendars for different entities managed by the department, in line with DP World's corporate governance requirements and the applicable regulations.
• Prepare and draft corporate governance documentation, corporate resolutions, constitutional documents and corporate secretarial correspondence.
• Manage and maintain the Insider Lists, system, notifications and Insider requirements in line with the applicable laws and regulations.
• Provide support in relation to online virtual data rooms and electronic databases used for the storing and sharing of documents, under the department's purview.
• Provide corporate governance support as required by the department in relation to transactions and projects.
• Assist with the preparation of materials and presentations for meetings of subsidiary boards managed by the department. This requires not only efficient administrative support but also contribution towards ensuring accurate content, which requires a high level of attention to detail.
• Always act as an ambassador for DP World when working; promoting and demonstrating positive behaviors in harmony with DP World's values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World's Code of Conduct and Ethics policies
• Perform other related duties as assigned.

Experience, Qualifications/Skills:

• Bachelor's degree or equivalent level preferred in relevant areas of study (e.g. Business Administration, Corporate Governance, Law).
• Minimum of 7 years' experience in a corporate governance / secretariat department, law firm or legal department in a multinational organization.
• Membership of the Institute of Chartered Secretaries and Administrators (ISCA) is desirable.
• Proficient computer skills, including Microsoft products and familiarity with a variety of Company Secretariat software, and corporate data management systems.
• Strong communication and interpersonal skills and an ability to work with sensitive and confidential information are a requirement of this role.
• Enjoys working as part of a small but integral team that supports a variety of stakeholders across the globe.
• Requires well developed planning and organizing skills and the ability to perform well under pressure.
• Enjoys working independently and uses own initiative to support other members of the Department.

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About Us:
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future.
We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.
About the Team: We are the leading provider of smart logistics solutions, enabling the flow of trade across the globe. Our comprehensive range of products and services covers every link of the integrated supply chain - from maritime and inland terminals to marine services and industrial parks as well as technology-driven customer solutions.
We deliver these services through an interconnected global network of 127 business units in 51 countries across six continents, with a significant presence both in high-growth and mature markets. Wherever we operate, we integrate sustainability and responsible corporate citizenship into our activities, striving for a positive contribution to the economies and communities where we live and work.
Our dedicated, diverse and professional team of more than 56,000 employees from 54 countries are committed to delivering unrivalled value to our customers and partners. We do this by focusing on mutually beneficial relationships - with governments, shippers, traders, and other stakeholders along the global supply chain - relationships built on a foundation of mutual trust and enduring partnership.
We think ahead, anticipate change and deploy industry-leading technology to create the smartest, most efficient and innovative trade solutions, while ensuring a positive and sustainable impact on economies, societies and our planet.