Job Description

Are you passionate about technology, highly organized, and experienced in managing professional events? We're looking for a freelance Tech Event Coordinator / Administrative Assistant to join our growing team and support the delivery of high-impact tech and innovation events in the UAE and beyond.

Key Responsibilities

Event Planning & Coordination

Support the planning and execution of conferences, exhibitions, summits, and workshops Assist with event agenda structuring, guest communications, and supplier coordination Help manage registrations, speaker logistics, and exhibitor relations Coordinate with vendors (venue, catering, AV, transport) to ensure seamless operations
Administrative & Project Support

Maintain timelines, trackers, and event-related documentation Manage email correspondence and follow-up with key stakeholders Prepare briefing notes, info packs, and on-site operational guides Assist with procurement, scheduling, travel bookings, and reimbursements
On-Site Event Execution

Welcome VIPs, speakers, and guests at registration Coordinate backstage and front-of-house activity during event days Oversee setup and breakdown with suppliers and venue teams Troubleshoot issues in real-time and ensure guest satisfaction
Who We're Looking For

Minimum 2 years of experience in event coordination or executive assistance (preferably in tech, innovation, or business sectors) Fluent in English; Arabic or French is an advantage Proficient in Microsoft Office, Google Workspace, and online collaboration tools Strong communication and organizational skills, with attention to detail Self-motivated, adaptable, and confident in fast-paced environments Based in the UAE or available to work from Dubai during event periods
What We Offer

Opportunity to work on cutting-edge technology and innovation events Flexible freelance contract with the potential for long-term collaboration Dynamic team environment with diverse local and international stakeholders Recognition of your contribution with references and future opportunities
Ready to Join Us?

Send your CV and a short introductory note to: team@vernewellgroup.com

Subject line: Application - Freelance Tech Event Coordinator

Job Type: Permanent

Pay: From AED3,000.00 per month