Job Description

FM Coordinator - MEP Operations
Job Title: FM Coordinator - MEP Operations
Department: Facilities Management (FM)
Reports To: FM Manager / MEP Operations Manager
Summary:
The FM Coordinator will provide essential administrative and coordination support to our Facilities Management and MEP Operations teams. This role is pivotal in ensuring efficient scheduling, communication, and documentation for all FM activities.
Key Responsibilities:

• Act as a central point of contact for FM service requests and work orders.
• Schedule and coordinate MEP technicians for preventive and corrective maintenance tasks.
• Allocate resources and track the progress of ongoing FM jobs.
• Maintain and update the Computerized Maintenance Management System (CMMS) or work order system.
• Prepare daily, weekly, and monthly reports on FM activities, KPIs, and performance.
• Coordinate with clients, suppliers, and subcontractors for material delivery and service provision.
• Provide administrative support to the FM & MEP teams, including document preparation, filing, and inventory tracking of critical spares.
• Assist in preparing method statements, risk assessments, and other HSE documentation for FM works.

Qualifications & Skills:

• Experience: 1-2 years of experience in a coordination, scheduling, or administrative support role, preferably within Facilities Management or the MEP sector.
• Education: Diploma or degree in Business Administration, Engineering, or a related field.
• Technical Skills: Proficient in MS Office (especially Excel and Word). Experience with a CMMS is a significant advantage.
• Skills: Excellent organizational and multitasking skills. Strong verbal and written communication skills. Ability to work effectively in a fast-paced environment.

Skills Required