Job Description

We are seeking a friendly, proactive, and highly organized Front Office / Admin professional to manage our front desk and oversee a wide range of administrative duties. This role is vital to ensuring smooth daily operations and creating a polished, welcoming environment for visitors and employees. The ideal candidate will possess strong multitasking abilities, attention to detail, and a professional demeanor suited for high-level business settings.

Responsibilities:

Greet and welcome visitors and guests in a warm and professional manner Comfort guests and offer beverages such as coffee or water Coordinate closely with the manager to ensure smooth operations across departments Manage the front desk area, ensuring it is always tidy and presentable Maintain and organize physical and digital documents Handle administrative tasks such as preparing reports, presentations, letters, contracts, and internal documentation Manage office inventory and supplies Perform basic research tasks to support management and operational decisions Assist in the creation of PowerPoint presentations and business materials Organize the company calendar and coordinate schedules Handle company-related renewals, including licenses and insurance Book flights and hotels for employees and management when needed Support HR activities, such as maintaining employee files and coordinating visa renewals Handle petty cash with accurate tracking and accountability Maintain visitor logs and internal records Answer and route phone calls appropriately Assist with onboarding new employees and supporting company meetings and events

Requirements:

Proven experience in an administrative or receptionist role, preferably in a corporate or executive environment Excellent verbal and written communication skills Strong multitasking and time management abilities High attention to detail and ability to take initiative Professional appearance and welcoming personality Strong organizational skills and the ability to prioritize Ability to handle confidential information with discretion Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Must have fluent and excellent spoken and written English Arabic or Chinese language skills are a plus UAE drivers license is a big plus

About Us:

DeFi Tech, established in 2020, is a regional leader in blockchain technologies and Bitcoin mining hardware, manufacturing liquid cooled data centers, and infrastructure solutions. Composed of driven professionals and a high-grade investment team, DeFi Tech represents a new wave of blockchain companies.

To be considered for this position, please ensure that your application includes a well-crafted cover letter and a recent photograph. This will help us better understand your qualifications and presentation.

Job Types: Full-time, Permanent

Pay: AED5,500.00 - AED8,000.00 per month

Application Question(s):

Do you have a UAE driving license? What languages do you speak? Please describe yourself in 3 words.
Experience:

* Administrative Coordinator / Receptionist: 2 years (Preferred)